Office Manager/Executive Assistant

We’re looking for a highly organised and proactive individual to take on the dual role of Office Manager/Executive Assistant at our Versent Sydney office.

This dynamic role is key to keeping everything running like clockwork, both in the office and across the business.

As the Office Manager/Executive Assistant, you’ll be the heart of our office – ensuring everything is running smoothly while providing top-tier support to our executive team. You’ll need to be adaptable, highly organised, and a strong communicator, with the confidence to handle big responsibilities, attention to detail, and the ability to juggle multiple priorities in a fast-paced environment.

Key responsibilities, on a day to day,

Office Management

• Be the first point of contact for our team, visitors, clients, and partners - keeping things friendly and efficient.

• Oversee the day-to-day office operations, from maintenance to supplies, ensuring everything runs smoothly behind the scenes.

• Handle the office budget and maintain relationships with vendors.

• Keep the internal communication flowing and help nurture our unique company culture.

• Plan and coordinate memorable company events and team-building activities that no one will forget.
   

Building Management

• Work closely with building management to ensure everything from maintenance to security is in top shape.

• Manage office access passes and keep records in order—security meets organization.

• Oversee fire safety and first aid compliance, keeping our office safe and sound.
   

Team Engagement

• Welcome all our new hires with smooth onboarding and off-boarding processes.

• Assemble welcome packs and lead office tours, giving new team members a warm introduction to Versent.

• Establish yourself as the central point of contact for team members for office related enquiries by maintaining open lines of communication through various channels such as slack, email or phone

• Create an approachable environment where team members feel comfortable coming to you with questions or issues
   

Executive Assistance

• Keep executives organised by managing their calendars, emails, and meeting schedules with precision.

• Arrange travel and accommodations for our executives, making sure everything is in place for a stress-free trip.

• Prepare reports, meeting minutes, and other communication materials - keeping things clear and on point.

• Manage expenses and credit card reconciliations, making sure the numbers always add up.
   

Event and Project Management

• Organise and lead virtual and in-person events that add a spark to our team’s spirit.

• Take the reins on ad-hoc projects and ensure they’re completed with flair, in budget and on time.
   

Skills Required

• 3-4 years of experience in office management, with a blend of administrative support and front desk reception duties.

• Strong interpersonal and communication skills, maintaining a professional and approachable demeanour with a focus on customer service.

• Proven ability to organise, prioritise, and manage multiple tasks effectively, ensuring deadlines are met even under pressure.

• Advanced proficiency in Microsoft Office, with a solid understanding of office equipment, procurement processes, and basic accounting procedures.

• Demonstrated ability to handle sensitive information with discretion and sound judgment, while proactively solving problems in fast-paced environments.,

Life at Versent

We're a diverse team of motivated humans who think outside the box and strive to deliver what others might consider impossible. At Versent we truly care about our people and put real focus on cultivating a culture of learning, collaboration and growth.  We provide our teams with the space, trust, and support, to deliver the best work of their careers. To enable this, we have a culture that places a high value on continual feedback, excellence, and invention anchored in customer success.

We also offer our team:

• Flexibility: We give you the freedom to excel, providing as much autonomy and flexibility around when you work so you can manage your time in a way that best suits you to get the job done.

• Learning: We are passionate about continuous improvement and care about you investing in and developing your craft. Our Craft 180 Program is a holistic strategy for ongoing, meaningful skill and capability development with an ultimate goal to create an environment where people can learn and contribute in different ways to develop, practice and become masters of their craft.

• Access to Benefits: If you love to be rewarded, you’ll be excited by the scale of offers when you come on board with us. From access to the Telstra My Rewards Platform, to a paid device + plan and salary packaging, there is something for everyone.

• Health & Wellbeing Programmes: We focus on you as a whole person, with wellbeing initiatives that are to support you mentally, physically, emotionally and financially.

• Connection: Regular social activities across your team and the organisation.

• Recognition: We offer several reward & recognition programmes to acknowledge the amazing work that you do!

• Career opportunity: We provide the opportunity to work on diverse projects and initiatives that enable you to create a brilliant career.

At Versent, we don't adhere to a one-size-fits-all hiring strategy. We understand that you might not fulfill all the criteria for this position. Our celebration of diverse perspectives isn't just a value, it's a way to gain an edge. If you believe this opportunity is where you can thrive, don't be shy and apply! 

If you require any accommodations throughout the interview process, please get in touch with us by emailing [email protected].