School Operations Coordinator
Make an impact at the University of Wollongong (UOW) — a purpose-driven institution ranked in the top 1% of universities globally.
About the Role
The School Operations Coordinator plays a pivotal role in supporting the effective operation of a School within UOW. Working closely with the School Operations Manager, Head of School and central business units, you will provide high-level operational and administrative support across teaching and learning, staffing, facilities, student administration and engagement activities. This is a diverse and rewarding role that combines operational leadership, stakeholder engagement and continuous improvement to support the delivery of the School's strategic and operational objectives.
Key responsibilities:
Act as deputy to the School Operations Manager and provide operational leadership during periods of leave.
Coordinate and support School operations across areas including staffing, timetabling, facilities, finance and student administration.
Monitor and report on course and subject enrolments, teaching activities and operational data to support planning and decision-making.
Lead and coordinate onboarding, offboarding, engagement activities, events, communications and cross-functional projects that enhance School performance and stakeholder experience.
About the Team
This role sits within a School professional services team and works in close partnership with academic leaders, professional staff and central University divisions. The team is responsible for delivering high-quality operational support that enables excellence in teaching, research and engagement. Collaboration, service excellence and continuous improvement are at the heart of how we work.
What You'll Bring
Tertiary qualifications and/or equivalent experience in business administration, operations management or a related field.
Demonstrated experience coordinating operational functions and leading or supervising staff within a complex organisation.
Strong organisational, problem-solving and prioritisation skills, with the ability to manage multiple competing demands.
Excellent interpersonal and communication skills, with a proven ability to build effective relationships with diverse stakeholders.
Experience interpreting and applying policies, procedures and compliance requirements to support informed decision-making.
Why Join UOW
Competitive salary package including 17% superannuation
35-hour full-time work week supporting greater balance and flexibility
Generous leave entitlements including additional concession days over the Christmas–New Year period
Purchased leave options to provide greater flexibility throughout the year
Ongoing professional development and clear career progression opportunities
Role Details
Continuing, Full-time appointment
Level 6/7 - $96,898 - $119,986 plus 17% superannuation. Salary commensurate with skills, experience and capability.
Location: Wollongong Campus
Valid Australian work rights required. Visa sponsorship is not available.
Position Description
How to Apply
Click on the 'Apply Now' button at the bottom of the advertisement. You'll be requested to submit a resume and cover letter (of no more than 3 pages) summarising your skills and experience as they relate to the selection criteria located in the position description.
For further information about this position, please contact School Operations Manager Jasmina Gacesa [email protected]
Closing Date: Tuesday 15 September 2026, 11:55pm
Equity, Diversity & Inclusion
The University of Wollongong is committed to fostering an inclusive and equitable workplace where diversity is valued, respected and celebrated. We strive to create a workplace that reflects the communities we serve, removes barriers to participation, and provides equitable opportunities for staff to reach their full potential. We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people of all gender identities and sexual orientations, people from culturally and linguistically diverse backgrounds, people with disability, and those with caring or family responsibilities.
As required by federal legislation, prospective employees are required to declare whether they have been investigated for an allegation of Gender Based Violence or determined to have engaged in conduct that constitutes Gender Based Violence, during their previous employment, or otherwise in a legal process. Any such declaration will be included in the University's employment screening processes and will be treated with the strictest confidence and in compliance with all privacy legislation.
