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Caisse de dépôt et placement du Québec (CDPQ)

Senior Administrative Assistant

Reposted 19 Days Ago
Be an Early Applicant
In-Office
Sydney, New South Wales
Senior level
In-Office
Sydney, New South Wales
Senior level
Provide executive assistance to the Managing Director, manage scheduling and travel arrangements, and ensure smooth office operations with strong organizational skills.
The summary above was generated by AI

Devenez un actif pour la collectivité!

Faites partie d’un groupe mondial d’investissement et ressentez la fierté de contribuer à bâtir un avenir durable.

À La Caisse :

  • On valorise votre apport unique au sein d’une équipe d’envergure mondiale.

  • On vous confie un travail qui vous permet de vous épanouir et de vous dépasser.

  • On vous offre des occasions d’apprendre aux côtés d’expert.e.s généreux de leur savoir.

  • On s’investit pleinement pour vous qui, chaque jour, réalisez notre mission.

Au fil des années, nous avons bâti une culture forte qui repose sur quatre piliers : l'ambition pour se dépasser, l'imputabilité pour concrétiser nos convictions, l'ouverture pour s'enrichir grâce à des idées créatives et la collaboration pour nous propulser vers les meilleurs résultats.

Job Description

Reporting into the Director, Operations – APAC, based in Singapore. You will provide administrative support to Managing Director, Real Estate APAC and his team members in Sydney. In addition, the EA is part of the wider CDPQ Mondial APAC team setting, and needs to coordinate and cooperate with other EAs in the region / head office to ensure work is completed.

What You Will Do

  • Proactively provide top-tier executive assistant support by anticipating the needs of the Managing Director. This includes extensive diary management for the Managing Director and his team, coordinating internal and external face-to-face meetings, and managing all video calls, across different time zones.
  • Welcome and assist visitors, manage the scheduling and preparation of meeting rooms, and oversee all logistical arrangements for onsite meetings to ensure a seamless experience
  • Provide full support in travel management with our travel vendor for team members’ domestic and international travel (itineraries, flights, hotels cars, visas, etc)
  • Promptly and tactfully respond to enquiries from internal stakeholders, partners and senior executives;
  • Handle confidential and sensitive information with due care and discretion;
  • Ensure submission of expenses incurred on Concur.
  • Managing authorised signatory requests eg via DocuSign as and when required.
  • Other ad hoc administrative duties and work as a team with office manager and fellow EAs to ensure effective management of office operations
  • Plan & coordinate special projects and events with local leadership team

Who You Are
You stand out by your :

  • Exceptional organizational skills
  • Ability to perform effectively under pressure
  • Handling complexities & collaborating effectively
  • Adepting at solving problems before they escalate
  • Self-motivated, reliable and able to use the technology to facilitate daily work.

What You Bring

  • 5 to 7 years of experience as an executive assistant;
  • Knowledge of written and spoken French is an advantage;
  • Pleasant disposition with excellent and interpersonal communication skills; including clear written and spoken English
  • Possess high degree of discretion, diplomacy and tact in discharging duties
  • Meticulous and goal-driven
  • Efficient multitasker with excellent organizational and time management expertise
  • Flexible, adaptable and calm under pressure
  • Proficiency in digital technology (Microsoft Office: Sharepoint, One Note, Word, Excel, Outlook, PowerPoint and Teams)
  • Ability to work well with all levels of people
  • Able to work independently as well as a good team player with good initiative

Sentir que mon rôle est important. Avoir du plaisir au quotidien. Pouvoir évoluer au rythme de mes ambitions. Obtenir une rémunération à la hauteur de ma contribution. C’est l’expérience professionnelle que m’offre La Caisse!

Nous consultons avec attention chaque candidature et nous contacterons directement les personnes retenues pour une entrevue.

La Caisse offre des chances d’emploi égales à tous et toutes. Elle invite les femmes, les membres des minorités visibles et ethniques, les personnes autochtones et les personnes handicapées à présenter leur candidature. Si cette offre d’emploi vous motive, mais que vous ne correspondez pas à tous les critères, contactez-nous quand même!

La Caisse s’engage également à poursuivre la promotion de l’équité, de la diversité et de l’inclusion comme valeur clé et à en faire une source d’enrichissement et de fierté pour l’ensemble de ses employé.e.s. Veuillez nous informer si votre condition actuelle nécessite des mesures d’adaptation dans le cadre du processus de recrutement.

La Caisse représente la Caisse de dépôt et placement du Québec et ses filiales.

Top Skills

Excel
Microsoft Office: Sharepoint
One Note
Outlook
PowerPoint
Teams
Word

Caisse de dépôt et placement du Québec (CDPQ) Sydney, New South Wales, AUS Office

126 Phillip Street, Deutsche Bank Place, Suite 2201, Sydney, , Sydney, NSW , Australia, 2000

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