Senior Corporate Secretarial Assistant

Grant Thornton Australia is one of the world's leading independently-owned and managed accounting, advisory and consulting firms.

Our culture is underpinned by a commitment to our clients, people and communities, and our promise to ‘Reach for Remarkable’ by providing proven expertise, principled execution, and personalised experience.

In Australia, we’re proud to support the careers of over 1,500 remarkable people. With six offices nationally and partner firms in more than 145 markets, wherever you want to go, we can take you there.

About this role

An exciting opportunity is now available for a Senior Corporate Secretarial Assistant to join our close-knit, friendly national team.

You will support our Private Enterprise (PVE) – Corporate Secretarial team in delivering consistent, high-quality compliance, governance, and company administration services across our diverse client base, ensuring that all statutory requirements are met in collaboration with stakeholders.

This role is based in our Sydney office, with hybrid and flexible working options available.

Key responsibilities

As an experienced CorpSec professional, you will lend your expertise to a wide range of tasks, including:

• Provide support and address day-to-day issues and queries from PVE team members in relation to Corporate Secretarial work, including monitoring of CorpSec email inbox

• Liaise with internal and external stakeholders, including ASIC, clients and teams from all Grant Thornton Australia offices

• Tracking and management of ASIC lodgements, following up clients as required to ensure that lodgement due dates are met

• Draft documentation to effect changes to companies, including (but not limited to) change of directors / proprietors, addresses, issue and transfer of shares

• Company registration, change of company name, address, change of proprietors and deregistration / cessation

• Establishment of discretionary and unit trusts

• Attend to Annual Company Statements and ASIC invoices

• Maintain knowledge and keep up to date on changes to Corporations Act and ASIC requirements

• Help provide coaching and training opportunities to other team members and proactively contribute to continuous improvement initiatives

• Other ad hoc tasks, including updating and maintaining data in client databases, preparing fees, scanning and filing, performing company searches

Skills and experience

Required

• Significant experience in a corporate secretarial, corporate governance or compliance role (professional services experience highly regarded)

• Understanding of the Corporations Act and ASIC requirements

• Highly organised and collaborative, with the ability to manage competing priorities and work autonomously in a fast-paced environment

• Excellent communication and stakeholder management skills

• High attention to detail, accuracy, and confidentiality

Desirable

• Experience in the use of corporate secretarial software (such as CAS360) would be advantageous

If you’re interested in this role but don’t feel that you match every single one of our requirements, we would still love to hear from you and explore the unique skillset and attributes that you can bring to the team.
 

Reach your remarkable

At Grant Thornton we do things differently because we understand that when you strive for better and care about what you do remarkable things are possible. We’re a dynamic and authentic mix of backgrounds, perspectives and ways of thinking. We’re driven by our shared purpose – we care for our people, clients and communities and support them to thrive.

With us, you’ll be exposed to challenging and rewarding opportunities – building your confidence and capabilities at every step. You’ll be supported, motivated and inspired by a team of passionate and caring collaborators and leaders. You’ll be empowered to build a career path that’s tailored to you and encouraged to make a meaningful difference. And we’ll make sure the excellence you deliver and the impact you make is always seen, felt and celebrated.

Remarkable perks that put you first:

• Balance work from home with collaborative team connection days

• 9-day fortnight with no salary reduction

• Up to 26 weeks’ paid parental leave | paid secondary carers’ leave

• Fully funded gym membership | Health insurance discounts

• And many more!

Need some help applying or participating in the recruitment process?

We are committed to ensuring our recruitment process is inclusive and accessible for anyone who wishes to apply, and we warmly encourage applications from individuals from diverse backgrounds including Aboriginal and/or Torres Strait Islanders, those in the LGBTQI+ community and individuals who identify as having disability or are neurodivergent.  Click here for recruitment support information and to learn more about Diversity, Equity and Inclusion at Grant Thornton.

Should you have questions or require any adaptations or additional support for your individual circumstances so you may perform at your best during the application or recruitment process please contact Sarah McGrory from our Talent Acquisition team at [email protected].

As we provide fair consideration and evaluation to a high volume of applications, we endeavour to provide feedback on your application at the earliest opportunity.

Need some help applying or participating in the recruitment process?

We are committed to ensuring our recruitment process is inclusive and accessible for anyone who wishes to apply, and we warmly encourage applications from individuals from diverse backgrounds including Aboriginal and/or Torres Strait Islanders, those in the LGBTQI+ community and individuals who identify as having disability or are neurodivergent.  Click here for recruitment support information and to learn more about Diversity, Equity and Inclusion at Grant Thornton.

Should you have questions or require any adaptations or additional support for your individual circumstances so you may perform at your best during the application or recruitment process please contact our Talent Acquisition team at [email protected]

As we provide fair consideration and evaluation to a high volume of applications, we endeavour to provide feedback on your application at the earliest opportunity.

#LI-Hybrid