Senior Program Coordinator

• Full-time, 2-year fixed-term opportunity, based at the Charles Perkins Centre on the lands of Gadigal people of the Eora Nation

• Be part of a collaborative and purpose-driven research institute where you’ll coordinate impactful projects, deliver high-profile events and build meaningful stakeholder relationships within a leading university environment

• Base Salary $117,133 - $127,610 + 17% superannuation

About the opportunity

The Snow Vision Accelerator at the University of Sydney is seeking a highly organised and proactive Senior Program Coordinator to support the coordination and delivery of a diverse portfolio of projects, programs and stakeholder initiatives that advance research, education and engagement outcomes.

Reporting to the Snow Vision Accelerator Program Manager, you will provide specialist administrative support, including project management support and operational coordination across multiple workstreams, ensuring projects are delivered efficiently, effectively and in alignment with strategic objectives. The role will see you coordinate project activities, develop and monitor project plans using Project Management tools, manage logistics, support governance processes, and contribute to the successful delivery of key events including annual symposiums, workshops and research-focused initiatives.

You will play an important role in building and maintaining strong relationships with internal and external stakeholders, including researchers, industry partners, collaborators and broader University networks. You will support effective communication, reporting (including financial budgets), stakeholder engagement and administrative activities, ensuring stakeholders remain informed and engaged throughout the project lifecycle.

This is an exciting opportunity for an experienced project professional who thrives in a collaborative environment, enjoys building networks and partnerships, and can work with autonomy to deliver high-quality outcomes. With exposure to project coordination, event management, stakeholder engagement and research-focused initiatives, you will contribute to impactful work within a leading research institute at the University of Sydney.

Your key responsibilities will be to:

• Lead the planning, coordination and delivery of complex projects, ensuring milestones, timelines and strategic objectives are achieved.

• Develop, monitor and report on project plans, governance, budgets and risks to support successful project outcomes and continuous improvement.

• Build and maintain strong relationships with internal and external stakeholders, providing expert advice and clear communication throughout the project lifecycle.

• Coordinate high-profile events, research conferences, workshops and stakeholder activities, ensuring seamless delivery and exceptional participant experiences.

• Provide high-level operational and administrative support, including meeting coordination, executive support, travel arrangements and the preparation of reports and correspondence.

• Resolve complex issues with professionalism and discretion while ensuring compliance with University policies, procedures and governance requirements.

About you

• Bachelor’s degree in a relevant field with equivalent combination of relevant training and experience.

• Demonstrated experience coordinating complex projects, events or programs, with the ability to manage competing priorities and deliver successful outcomes.

• Exceptional organisational and administrative skills, with experience monitoring project budgets, maintaining documentation and supporting governance processes.

• Strong communication, stakeholder engagement and relationship management skills, with the ability to influence, negotiate and collaborate across diverse groups.

• Highly organised with exceptional attention to detail, sound judgement and the ability to resolve complex matters with professionalism and discretion.

• Proficient in the Microsoft Office suite, with a collaborative approach and a strong commitment to continuous improvement and service excellence.

Sponsorship / work rights for Australia

You must have unrestricted work rights in Australia for the duration of this employment to be eligible to apply. Visa sponsorship is not available for this appointment.

Pre-employment checks and declarations 

Your employment is conditional upon the successful completion of all pre-employment or background checks required for the role in terms satisfactory to the University.  Also, to meet the University’s obligations under the National Higher Education Code to Prevent and Eliminate Gender-Based Violence you will be asked to declare if you have been investigated for, or found to engaged in, sexual harm or gender-based violence in the course of previous employment or in a legal process. Similarly, your ongoing employment is conditional upon the satisfactory maintenance of all relevant clearances and background check requirements. If you do not meet these conditions, the University may take any necessary step, including the termination of your employment.

EEO statement 

At the University of Sydney, our shared values are trust, accountability and excellence and we strive to be a place where everyone can thrive. We are committed to creating a University community that thrives through diversity and reflects the wider community that we serve. We deliver on this through our commitment to diversity and inclusion, evidenced by our people and culture programs, as well as key strategies to increase participation and support the careers of Aboriginal and Torres Strait Islander People, women, people living with a disability, people from culturally and linguistically diverse backgrounds, and those who identify as LGBTQIA+. We welcome applications from candidates from all backgrounds. 

We are proud to be recognised as an Australian Workplace Equality Index (AWEI) Platinum Employer. Find out more about our work on diversity and inclusion. 

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.

For employees of the University or contingent workers, please login into your Workday account and navigate to the Career icon on your Dashboard. Click on USYD Find Jobs and apply.

For a confidential discussion about the role, or if you require reasonable adjustment or any documents in alternate formats, please contact Roshik Prasad, Recruitment Operations by email to [email protected]

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The University reserves the right not to proceed with any appointment.

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