Team Assistant

Position Title: Property & Office Team Assistant

Location: Sydney, Australia

Reporting to: Executive Level / Property Team Lead

Role Overview

As the Property & Office Team Assistant, you will play a dual role: supporting the Property team with high-level administrative, travel, reporting, and project support, while also managing the day-to-day operations of the Sydney office reporting to the Global Executive Director - Commercial Operations. You’ll be a key point of contact for both internal and external stakeholders, ensuring the team operates efficiently and the office environment is productive and welcoming.

Key Responsibilities

Property Team Support

• Calendar management, schedule appointments and coordinate meetings for the Property team.
• Arrange travel itineraries, accommodation, and process expense claims for team members.
• Prepare and distribute meeting agendas, reports, presentation packs, and other materials.
• Assist with data entry, system management, and maintaining accurate records in property-related internal systems.
• Support ongoing projects by coordinating tasks, tracking progress, and providing timely updates.
• Draft, review, and refine polished, market-facing documents and presentations.
• Assist with day-to-day administrative tasks including managing leave, processing invoices, and supporting key account management.

General Office Management

• Oversee daily office operations to ensure smooth administrative processes.
• Maintain office supplies inventory, anticipate needs, and reorder as necessary.
• Coordinate office maintenance and repairs, liaising with vendors and service providers (e.g., cleaners).
• Act as a primary point of contact for internal and external stakeholders, handling inquiries and requests professionally.
• Plan and organise company events, meetings, catering, and logistics.
• Assist in coordinating team-building activities and special events to foster a positive work environment.
• Support financial administration, including monitoring office expense budgets and maintaining accurate records.

Skills & Experience

• 2+ years’ experience in a property, real estate, or office management environment.
• Proven experience supporting multiple executives or teams in a fast-paced setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint);
• Strong organisational and time management skills, with the ability to prioritise and work to tight deadlines.
• Excellent written and verbal communication skills.
• Experience with property industry tools (e.g., listing software, agency agreements, title searches) is beneficial.

Behaviours & Key Attributes

• Proactive, can-do attitude with a willingness to learn and take on new challenges.
• Excellent organisational and multitasking abilities.
• Strong stakeholder relationship-building skills.
• Discretion and confidentiality in handling sensitive information.
• Flexibility and adaptability to changing priorities and deadlines.
• Results-oriented, highly self-motivated, and a collaborative team player.

Why Join Us?

• Be part of a collaborative, inclusive, and high-performing team.
• Opportunities for professional development and career advancement.
• Competitive salary, bonus, health benefits, and other perks.