VP, Fund Operations & Fund Administration

PIMCO is a global leader in active fixed income with deep expertise across public and private markets. We invest our clients’ capital across a range of fixed income and credit opportunities, leveraging our decades of experience navigating complex debt markets. Our flexible capital base and deep relationships with issuers have helped us become one of the world’s largest providers of traditional and nontraditional solutions for companies that need financing and investors who seek strong risk-adjusted returns.

Since 1971, our people have shaped our organization through a high-performance inclusive culture, in which we celebrate diverse thinking.  We invest in our people and strive to imprint our CORE values of Collaboration, Openness, Responsibility and Excellence. We believe each of us is here to help others succeed and this has led to PIMCO being recognized as an innovator, industry thought leader and trusted advisor to our clients.

The Team

The Funds Business Group manage the operation and administration of PIMCO’s global public and private Funds. This role sits within the APAC Funds Business Group which has teams across Singapore, Hong Kong, Tokyo, Taipei, Sydney and Shanghai. The Australian Funds team (in which this role sits) is located in Sydney and is responsible for the operation and administration of PIMCO Australia Funds
PIMCO has strong partnerships with key vendors in a global outsourced model. In Australia, the Funds team are responsible for oversight of our strategic partner State Street, who have been appointed for Fund Administration & Custodian services for our Australian Funds, as well as PwC as Fund Auditor and EY as Fund Tax Advisor.
The Role

The Vice President role reports into the Head of Australian Funds and will manage Fund Operations & Fund Administration for the PIMCO Australian Funds team. With a team of 2 team members reporting into this role there is a key focus on an individual who has Operational experience with Australian Funds and who can effectively lead a small team to ensure high levels of operational service delivery. The role is best suited to candidates who have experience in overseeing a wide range of operational tasks simultaneously. The key operational functions for which this role will be responsible are detailed below:
 

• Fund Cash Flows - Coordinating information about cash flows and funding requirements for PIMCO Funds communicated to the PIMCO trade floor teams.
• Fund NAVs - Review of the Fund Valuations (NAVs) calculated by the Fund Administrator (external service provider) to ensure accuracy before release to market.
• Investor Servicing - Overseeing the Registry (external service provider) for the on boarding, AML / KYC reviews, transactions monitoring, email and call queries from Fund investors.
• Fund Financial Reporting & Audit – Coordinating the Fund Administrator and Fund Auditor for the Annual and Semi-Annual preparation of Financial Statements for the Australian Funds.
• Fund Distributions & Tax Deliverables – Managing the Fund Administrator and Fund Tax Advisor for the Monthly and Quarterly preparation of Fund Distributions as well as the reporting requirements per Tax Governance policy (i.e. Fund Tax Returns, AMMA Statements, AIIR Lodgement, TFN Reporting etc)
• Fee & Cost Disclosures - Overseeing the program of work for production and review of Fee & Cost disclosures for the Australian Funds. Working with technology teams to source data, compiling and validating results and providing information to the account management teams.

• Fund Fees – Overseeing the processes around Management Fees for the Funds, including checking of fee accruals, preparation of invoices for fee collection and management of any fee rebate arrangements.
• Service Provider Oversight & Incident Management - Assist in the ongoing oversight of vendors to ensure service quality and coordination of periodic due diligence programs. Working with Legal & Compliance teams on managing any operational incidents.

In addition to these business-as-usual tasks, this role will also be involved from time to time in projects to enhance operating process and implement change internally (and with vendors).

Required Qualifications & Competencies

The successful candidate will demonstrate the following qualifications & competencies:

• Bachelor’s degree in a Business-related field preferred and any post graduate study (CFA or similar highly regarded)
• 10 + years’ experience within Fund Operations of an Asset Management firm is a prerequisite for this senior level role. This role will be mentor to junior team members and will require industry experience to lead them.
• Strong understanding of the Australian Regulatory environment for Managed Investment Schemes, AASB Standards for Fund Financial Reporting requirements and Tax Regulations for Managed Investment Trusts
• Previous experience in Product Management highly regarded
• Ability to learn and master new concepts and processes quickly
• Inquisitive nature to learn and build on knowledge base
• Ability to manage small projects of work alongside business as usual
• Strong analytic approach and problem solving skills required
• Ability to communicate effectively across different business stakeholders
• Well organised and able to manage / prioritise competing deadlines
• Proficient in all Microsoft office applications with experience in excel

Equal Employment Opportunity and Affirmative Action Statement

PIMCO recruits and hires qualified candidates without regard to race, national origin, ancestry, religion (including religious dress and grooming practices), sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), sexual orientation, gender (including gender identity and expression), age, military or veteran status, disability (physical or mental), any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity and affirmative action, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other basis such as medical condition, or marital status under applicable laws.

Applicants with Disabilities

PIMCO is an Equal Employment Opportunity/Affirmative Action employer. We provide reasonable accommodation for qualified individuals with disabilities, including veterans, in job application procedures. If you have any difficulty using our online system due to a disability and you would like to request an accommodation, you may contact us at 949-720-7744 and leave a message. This is a dedicated line designed exclusively to assist job seekers with disabilities to apply online. Only messages left for this purpose will be considered. A response to your request may take up to two business days.