Workplace Coordinator

We’re looking for an Office and Workplace Coordinator to own the day-to-day operations and onsite experience in our Sydney office. This is a highly visible, hands-on role with real impact on how employees experience the office each day. You’ll be the person who keeps the space running smoothly, removes friction for the team, and ensures the office is consistently organized, functional, and well supported.

Our Sydney office is home to approximately 20-25 employees who work onsite and is quickly growing. We’re looking for someone who is in the office each day, takes pride in ownership of the space, and proactively keeps things running efficiently.

*Visa sponsorship is NOT available at this time

What You'll Do:

Set up and manage recurring office lunch and snack programs

Greet guests and customers and help make their visits smooth and welcoming

Coordinate office mail & deliveries and work with IT on equipment drop offs and pickups

Keep the office tidy, stocked, and running efficiently (including light cleanup when needed)

Plan and support team events like birthday treats, happy hours, and seasonal celebrations

Be the go-to person for office questions, supply requests, and day to day logistics

Communicate with building staff, vendors, and the facilities team as needed

Support occasional admin or facilities-related tasks

Office supply ordering and inventory management

What You'll Bring:

• Brings the energy and builds the buzz, transforming the office into a dynamic hub of positive interactions and unparalleled culture.

• Strong communication skils

• Experience in office coordination, workplace support, or administrative roles

• Strong sense of ownership and ability to work independently

• Friendly, approachable, and dependable presence in the office

• Highly organized with good time management and attention to detail

• Comfortable jumping between different types of tasks throughout the day

• Able to lift up to 10kg (like lunch deliveries or office supplies)

Nice To Haves:

Experience working in a small office or startup environment

Familiarity with workplace tools like Zoom, Google Workspace, or Slack

Light events experience or interest in building a positive workplace culture

Comfortable communicating with vendors or building staff to troubleshoot issues