Administrator

Location

Job Description

We are seeking an enthusiastic Administrator to join our Sydney based team on a full time, permanent basis. This person will play a key role in providing day-to-day administrative support to our leaders and wider teams, including Property Operations, Marketing, IT and Finance.

Reporting to the Executive Assistant, you’ll be joining a national team of enthusiastic and driven individuals who strive for continuous improvement. This position will suit a proactive, composed, and self-starting Administrator who wants to build on their previous experience within a collaborative and supportive organisation.

What will you be responsible for?

• Upload and code invoices in Coupa accurately and in a timely manner
• Reconcile expenses (AMEX & Cash) in Concur
• Provide diary management assistance to the SVP Operations, SVP Finance, SVP Marketing & Communications the remainder of the above teams
• Organise meetings, video and teleconferences, workshops, conferences, and events (internal and external), including venue, room, catering and AV requirements.
• Organise domestic and international travel for the members of the allocated teams when required.
• Provide secretarial and administrative support to the team and other team within Brookfield Properties when required at a consistently high and accurate standard.
• Prepare PowerPoint presentations, reports, lease proposals and correspondence - ensuring all information is accurate, on brand and to a high standard.
• Photocopying, printing, and binding of documents for the team.
• Coordination and minute taking of meetings as required and appropriate.
• Arrange signatures for legal documents on behalf of the team.
• Liaise with the IT and HR teams to submit new starter requests, order IT equipment, report IT issues and ensure that workstations are set up correctly with IT equipment.
• Provide new starter orientation in respect of office management, procedures and filing.
• Answer, assist and attend to telephone queries directed to the SVP Operations, SVP Finance, and teams.
• Distribute mail to the team.  
• Prepare and assist with new Corporate AMEX Card requests.
• Assist with the preparation and coordination of various events within Brookfield Properties including tenants and clients.
• Renew various Licences as required
• Anything else the business may require from time to time
• Treat all customers (internal and external) with care and respect.
• Liaise with all levels of staff and external clients.
• Attend to requests in a timely, professional, and friendly manner.
• Adapt to the team environment as a key member of the team.

What experience and qualifications will you possess?

What skills and qualities do you have?

• Demonstrate skills to be able to work in a high pressure, highly demanding, changing working environment
• Strong organisational skills
• Effective communication skills with all members of the team
• High attention to detail
• Positive attitude and a willingness to take on new tasks
• Ability to:        
  • Maintain confidentiality at all times
  • Work independently (unsupervised)
  • Prioritise tasks
  • Adapt to change in arrangements
  • Interact at all levels within the organization and external contacts
  • Flexibility to assist in other areas, should the occasion arise
• Willingness to learn and shows own initiative
• Friendly, outgoing and helpful attitude who can adapt to working with a variety of personalities within the team

Why work for us?

We develop, operate, and manage more than 900 properties and 330 million square feet of real estate across the globe. It’s a feat that wouldn’t be possible without our team, a diverse group of creative visionaries and innovative experts who are relentless in pursuit of one goal: to ensure our buildings don’t simply meet the needs of our tenants, residents, and communities — but exceed them, every day.

BGRE is an equal opportunities employer and a values-driven organisation.

We emphasise an inclusive, transparent work environment with collaboration and work/life balance at the forefront.

We believe that performance is synonymous with advancement. That’s why we reward top-tier work by promoting from within.

Thanks to helpful tools and resources including biannual reviews, internal job boards, referral programs, and the ability to relocate across our offices, we ensure that our employees have ample opportunities to grow … and build their career with us.

What is on offer?

• Competitive salary, performance bonuses and benefits which are benchmarked annually
• Company paid Salary Continuance Insurance (Income Protection), so employees feel protected financially in the event of serious illness/injury.
• As part of our wellbeing offering, all employees are eligible for a reimbursement of certain costs associated with keeping fit and active whether that be by attending a gym class or buying equipment for their home gym. We also offer company sponsored wellness checks which run to a yearly calendar.
• Free employee assistance program (EAP) available to all employees and their family members.
• We value our people and want them to grow and develop aligned with our ‘promote within’ culture. We provide our people with a variety of professional development opportunities and a Professional Development Program which supports them to achieve their potential.
• Leave policies that support our people and their families through different life stages including parental leave where we offer 20 weeks of pay, and superannuation paid on paid and unpaid portions to our primary carers, in addition to other benefits.
• As part of BGRE ESG strategy, we actively encourage our employees to give back to the community via our Workplace Giving program which matches employee donations to selected charities. We also encourage employees to volunteer their time to assist our community partners.
• To encourage collaboration and growth, we also provide a number of Employee Networks including our Brookfield Women’s Network, bPride, bNext – for those early in their careers – and Brookfield Cares, for community support and giveback.