Executive Assistant / Office Manager

As an Office Manager/Executive Assistant you will contribute to the efficiency of our Australia business by providing personalized and timely support to our executive leadership and building an amazing culture in our Sydney office. 

What you'll do:

Office Management Duties:

• Ensure the Australia Office runs smoothly and help to drive an amazing team culture for team members, business partners and customers

• Help to manage a global office onsite and event calendar so things are organized and run efficiently

• Organize and set up staff and business meetings and prepare supporting materials

• Coordinate team events, food deliveries, etc. 

• Act as the point of contact among executives, employees, clients and other external partners

• Provide general administrative/office support for the Australia office

• Partner with our Workplace Experience team to provide support related to the office including vendor management, openings, etc. 

• Partner with the workplace experience team to plan and host a variety of workplace experience initiatives 

• Track budgets for office lunches, snacks, and workplace events 

• Order and maintain office inventory, supplies and snacks 

• Keep the office organized and tidy

• Ensure all the kitchens are maintained and stocked including coffee machines, snacks, beverages, consumables, etc. 

• Partner with the Global Director of Real Estate and Workplace Experience on various projects and initiatives.

Executive Assistant Duties:

• Coordinate scheduling and calendar management, as well as management of content and flow of information to senior executives

• Manage and coordinate senior executives’ travel and travel-related activities, including expense reports

• Organize staff and business meetings and prepare supporting materials

• Act as the point of contact among executives, employees, clients, and other external partners

The Experience you bring:

• 3+ years supporting senior executives  in an Executive Assistant or similar role

• 5+ years of experience as an Office Manager with knowledge/expertise in office moves and internal events

• Proficiency in Google Suite, Microsoft Office, and other office productivity tools, with the aptitude to learn new software and systems

• Experience supporting/partnering with a fast-growing team

• Demonstrated ability to influence and work regionally to align business and workplace strategy

• Experience sourcing and managing vendors 

• Experience being able to move quickly, think on your feet, and pivot at any time

Bonus points if you have: 

• Experience in the Tech/SaaS / iPaaS industry

• Experience with office relocations and openings 

Key Competencies:

• Proactive problem solver with exceptional communication and interpersonal skills

• Well-organized, with great time management skills and the ability to multitask

• Exhibit strong professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business

• Proactive and collaborative by nature

• Ability to maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business

• Ability to work independently within a dynamic environment

• Attention to detail

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