Provide high-level administrative support to executives: manage complex calendars and inboxes across time zones, coordinate travel, prepare reports and presentations, act as main contact for stakeholders, track project deliverables, maintain confidential records, and identify process improvements.
Looking to take your career to the next level? Then this role is for you!
Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!
Profile Requirements:
- Minimum 3+ years of experience in an Executive Assistant, Personal Assistant, or senior administrative support role.
- Professional experience in the Australian market, preferably within real estate, finance or mortgage broking,
- Excellent written and verbal English communication skills with the ability to communicate professionally across all levels of an organisation.
- Strong organisational and time management skills with the ability to manage multiple priorities in a fast-paced environment.
- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace applications.
- Experience using project management and collaboration tools such as Asana, ClickUp, Monday.com, Trello, or similar platforms.
- Ability to maintain strict confidentiality while demonstrating professionalism, discretion, and sound judgment.
- Proactive, resourceful, and detail-oriented with excellent problem-solving skills and the ability to work independently with minimal supervision.
- Comfortable using modern AI productivity tools such as ChatGPT, Microsoft Copilot, or Gemini to improve efficiency, research, and administrative workflows.
Core responsibilities:
- Manage complex calendars, coordinate meetings, and schedule appointments across multiple time zones while ensuring priorities are effectively managed.
- Handle email and inbox management, draft professional correspondence, and respond to enquiries on behalf of executives when appropriate.
- Coordinate domestic and international travel arrangements, including flights, accommodation, itineraries, and expense reconciliation.
- Prepare reports, presentations, meeting agendas, minutes, and other business documentation with a high level of accuracy and professionalism.
- Act as the primary point of contact between executives, clients, stakeholders, and internal teams, ensuring clear and timely communication.
- Assist with project coordination by tracking action items, following up on deliverables, and helping ensure deadlines are met.
- Manage confidential information with discretion while maintaining organised digital filing systems, records, and documentation.
- Provide proactive administrative support by identifying process improvements, anticipating executive needs, and assisting with day-to-day business operations.
Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.
Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!
This is a remote position.
Similar Jobs
Information Technology
Provide executive support while owning end-to-end revenue operations: capture meeting action items, manage executive calendar and email, generate invoices, track receivables, reconcile discrepancies, and drive timely collections. Serve as liaison between field operations and office to keep projects, people, and payments on track.
Top Skills:
Bill.ComClickupGoogle SheetsQuickbooks OnlineSlack
.jpeg)
Marketing Tech
Provide high-trust executive support to the Group Executive, Technology: complex diary and inbox management, end-to-end travel and event coordination, run leadership forums, process expenses, manage logistics, liaise with senior stakeholders, mentor and collaborate with PA community, handle confidential information, and anticipate executive needs in a fast-paced hybrid technology environment.
Agency • Information Technology • Professional Services • Manufacturing
Provide high-level executive administrative support, manage government contract proposals and compliance, coordinate remote recruitment and onboarding, handle scheduling and emergency coverage for security staff, maintain business systems (ADP, Jotform, Google Workspace), improve processes, prepare reports, and support operational growth and cost-optimization initiatives.
Top Skills:
AdpGoogle WorkspaceJotformMS Office
What you need to know about the Sydney Tech Scene
From opera to comedy shows, the Sydney Opera House hosts more than 1,600 performances a year, yet its entertainment sector isn't the only one taking center stage. The city's tech sector has earned a reputation as one of the fastest-growing in the region. More specifically, its IT sector stands out as the country's third-largest, growing at twice the rate of overall employment in the past decade as businesses continue to digitize their operations to stay competitive.
