Provide high-level executive administrative support, manage government contract proposals and compliance, coordinate remote recruitment and onboarding, handle scheduling and emergency coverage for security staff, maintain business systems (ADP, Jotform, Google Workspace), improve processes, prepare reports, and support operational growth and cost-optimization initiatives.
Looking to take your career to the next level? Then this role is for you!
Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!
Profile Requirements:
- Experience: 3+ years of Executive Assistant or Operations Administration experience, preferably within the security, government contracting, defense, or related regulated industries.
- Government Contract Knowledge: Proven experience supporting government contracts, preparing proposals, managing tender processes, and ensuring compliance with contract requirements.
- HR & Administrative Skills: Experience with remote recruitment, employee onboarding, scheduling, HR administration, and executive-level organizational support.
- Technical Proficiency: Proficient with ADP, Jotform, Microsoft Office, Google Workspace, and other business management systems, with the ability to quickly learn new software.
- Core Competencies: Exceptional organizational, communication, and multitasking skills with strong attention to detail, problem-solving ability, discretion when handling confidential information, and the initiative to improve processes and support business growth.
Core responsibilities:
- Executive & Administrative Support: Provide high-level administrative support to leadership, including calendar management, meeting preparation, document management, correspondence, and maintaining organized business systems.
- Government Contracts & Tender Management: Prepare proposals, coordinate tender submissions, manage contract documentation, ensure compliance with government and private contract requirements, and support the full contract lifecycle.
- Compliance & Documentation: Maintain compliance with industry regulations, licensing requirements, government contract standards, and company policies while ensuring accurate and up-to-date records.
- HR & Remote Recruitment: Coordinate remote hiring processes, including job postings, candidate screening, interview scheduling, onboarding, employee documentation, and HR administrative support.
- Scheduling & Emergency Coordination: Manage staff scheduling, support shift coverage, coordinate emergency on-call requests, and ensure operational continuity for security personnel.
- Systems & Process Management: Administer and maintain business systems such as ADP, Jotform, and other operational platforms while improving workflows and maintaining company assets and records.
- Operational & Organizational Support: Assist with organizing company resources, tracking projects, preparing reports, supporting meetings, and implementing processes that improve efficiency and scalability.
- Business Growth & Cost Optimization: Identify cost-effective recruitment channels and alternatives to expensive job boards (e.g., Indeed), recommend operational improvements, and support initiatives that help the company scale efficiently.
Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.
Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!
This is a remote position.
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