Executive Assistant

• Join a team of experts, and be a part of our collaborative culture 
• We value flexibility, and give our people choices to balance work-life commitments 
• Our modern offices are centrally located, with an onsite gym 

 Welcome to TAL. As a leading life insurer, we’ve been protecting Australians for over 150 years. Backed by Dai-ichi Life, we're driven by big ambitions and empowered to create better products and services.  

Together with our Partners, we’re helping millions of Australians live a life filled with choices, options and freedoms. See the direct impact you make delivering support and financial security with care and expertise.  

Grow beyond expectations with diverse roles, global connections and exclusive learning opportunities. Work with passionate, bright and capable colleagues. Feel inspired by supportive leaders. Collaborate with heart, where flexibility, wellbeing and inclusivity is valued. Together, we're reimagining insurance. 

So, bring a curious mind and an ambition to help us become the progressive, digitally-enabled leading insurer. 

This role is accountable for providing executive support to General Managers of the Technology Leadership team and when required, assistance for their teams. 

Key Responsibilities:

The role will vary day-to-day but your key responsibilities will include:

• Manage incoming emails/correspondence, redirecting questions and issues where appropriate and/or drafting acknowledgement or responses to email and letters.
• Manage diary, including scheduling meetings, prioritising conflicting needs and ensuring time is appropriately available for critical meetings and issues.
• Work closely with the direct reports of the GM’s
• Ensure the GM’s have relevant and appropriate documentation in advance of meetings and events.
• Review and edit reports, presentations etc. as required.
• Develop content for communications either internally or externally
• Prepare agenda and actions for Leadership Team Meetings
• Ensure requests/action items for the GMs are proactively followed up and resolved in a timely manner.
• Plan and organise team meetings, events and communications.
• Arrange domestic and international travel plans and itineraries.
• Manage ad hoc requests and/or projects
• Process monthly credit card expense claims.
• Reporting and expense management.
• Pro-actively establish and maintain strong working relationships with the Executive Team and Executive Assistants

• Minimum 3 years’ experience operating at the Executive Assistant level.
• Strong organisational skills demonstrated by the ability to work autonomously, effectively prioritise and perform multiple tasks seamlessly, and with excellent attention to detail.
• Excellent interpersonal, stakeholder management and communication skills, including the ability to communicate with the highest levels of tact and diplomacy.
• Proven ability to handle confidential information with discretion and to demonstrate the highest levels of professionalism at all times.
• Able to effectively work across all levels of the organisation and to work closely and effectively Executive Assistants.
• Excellent writing skills.
• Demonstrates a high degree of initiative.
• Advanced level of skill using Microsoft Office (Word, PowerPoint, Excel and Outlook

TAL is one of Australia’s leading life insurers, committed to inclusion, and supporting the career growth of our diverse workforce. We’re proud to be:  

• An Inclusive Employer – Recognised as Employer of Choice for Gender Equality by the Workplace Gender Equality Agency and Bronze Tier Status within the Australian Workplace Equality Index  

• Diversity Champions – Member of Diversity Council Australia, Australian Disability Network, Pride in Diversity and Champions of Change  

• Reconciliation Advocates – Read our Innovate Reconciliation Action Plan.    

We welcome applications from people with diverse experiences, perspectives and backgrounds including Aboriginal and Torres Strait Islander people, caregivers, individuals living with disabilities, people from culturally diverse backgrounds and the LGBTIQ+ community.  

Need adjustments during the recruitment process? Let our team know by getting in touch with us here.—we’re here to support you. 

Everyone at TAL has a responsibility to do the right thing and is accountable for the way they conduct themselves. Our expectations are that you follow the principles set out in our Code of Conduct when you come to work every day. Risk management is everyone’s responsibility.

If you are already a TAL employee please apply via the SmartRecruiters button in Workday and navigate to the Employee Portal. This is important to ensure that your application is recorded accurately.