Executive Assistant

Are you a master organiser, proactive problem-solver and someone who thrives in a fast-paced environment? The Head and Deputy Head of Communications are looking for a professional, trusted, and energetic Executive Assistant to provide exceptional organisational and administrative support. If you excel at anticipating needs, juggling multiple priorities, and keeping busy executives seamlessly on track; this could be your next big step.

About the Role

As the Executive Assistant supporting the Head of Communication and Deputy Head, you will be the go‑to person ensuring the smooth operation of day‑to‑day activities across the department. You will manage complex schedules, coordinate travel, handle confidential information, and provide critical administrative support that enables senior leaders to focus on strategic priorities.

You will:

• Act as the primary point of contact for the executives, prioritising, and actioning requests with sound judgement.

• Own, manage and optimise the executives’ schedules and calendars.

• Handle confidential business and personnel information with absolute discretion.

• Manage extensive diary and email coordination, ensuring meetings, appointments and deadlines run flawlessly.

• Coordinate travel, anticipating needs and resolving issues quickly.

• Prepare, format, and manage documents, including board papers, reports,  presentations.

• Draft correspondence and be available to respond to phone enquiries as needed

• Assist with meeting logistics, event organisation, and cross-team coordination.

• Coordinate documentation, ensure completion, and collate information across multiple sections, staying one step ahead of the executive to have all materials prepared, organised and ready when needed.

• Partner closely with the broader Communications leadership team to share updates, streamline processes and enable seamless operations.

What you will bring

You are confident, capable, and comfortable operating at a senior level, with exceptional organisation, strong people intuition, and the ability to stay calm under pressure.

Key capabilities:

• Strong problem‑solving skills and a proactive, adaptable mindset.

• High integrity and experience handling confidential information.

• Excellent organisational and time‑management abilities.

• Proven ability to manage multiple competing priorities.

• Strong communication, negotiation, and stakeholder engagement skills.

• Experience with travel planning and event coordination.

• Ability to work autonomously, use initiative and exercise sound judgement.

• Demonstrated experience supporting executives in fast‑paced environments.

Highly regarded:

• Experience supporting a Chief Communications Officer or senior communications leaders.

• Industry experience in communications, media, public affairs, marketing, or similar fast‑paced environments requiring discretion and strong stakeholder management.

Qualifications

• High school certificate or equivalent (business coursework desirable).

• Relevant administrative qualifications, or Certificate IV in Business Administration, or equivalent experience.

Why Join Us?

Join a vibrant Communications team where your role truly matters. You will work closely with senior leaders, shape the effectiveness of the department, and become part of a collaborative, supportive Executive Support community.

If you are ready to bring your organisational brilliance, trusted judgement, and passion for supporting others to a role where no two days are the same; we would love to hear from you.

Be More
Working for an organisation that truly makes a difference to the people of Australia, we can offer development and career opportunities in a collaborative environment that supports your growth, wellbeing and promotes flexibility. Your individual growth and success drives the RBA forward as an organisation. Be more means you can do more, for yourself and for Australia.
Why RBA?
The RBA makes an important contribution to the Australian economy through the pursuit of national economic policy objectives and associated activities in financial markets and banking. We also issue Australia's banknotes and operate infrastructure critical to the payments system, all of which contribute to the welfare of the Australian people. Made up of specialists across a wide range of fields, our people, values, and culture play a critical role in achieving our objectives. Striving to be Open & Dynamic, we consider and incorporate different perspectives, work across teams and are transparent with each other, whilst delivering quality together effectively and focusing on outcomes by prioritising, testing, learning, and refining as we go. Our people conduct themselves with a high degree of integrity, while striving for excellence in the work they perform and the outcomes they achieve. We encourage intelligent inquiry and we treat one another with respect while promoting the public interest through our efforts. We know it is the growth and success of our people that drives the RBA forward. Come and make a bigger contribution while you build and develop your own skills too, because being more means you can do more, for yourself and for Australia.
The Reserve Bank of Australia is committed to equity, diversity and inclusion through key initiatives. We welcome and encourage applicants from diverse backgrounds to apply, including Aboriginal and Torres Strait Islander peoples, culturally and linguistically diverse background, those living with a disability and from the LGBTQ+ community. We are committed to making the recruitment process fair and equitable for all our candidates.

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