The Executive Assistant will manage calendars, handle correspondence, prepare reports, coordinate meetings, and support daily administrative operations, ensuring efficiency.
Looking to take your career to the next level? Then this role is for you!
Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!
Profile Requirements:
- Exceptional written and verbal communication skills with a professional and polished tone
- Strong organisational skills with the ability to manage multiple priorities and deadlines effectively
- Advanced proficiency in Microsoft Office Suite, particularly Excel (data management, formulas), Word, and Outlook
- High level of attention to detail with strong analytical and problem-solving capabilities
- Ability to work independently while also collaborating effectively within a team environment
- Strong interpersonal skills with the ability to build relationships and communicate across all levels
- Proven ability to handle sensitive and confidential information with discretion and integrity
- 5+ years previous experience in a Personal Assistant, Executive Assistant, or similar administrative role is highly desirable
Core responsibilities:
- Manage complex calendars, appointments, and scheduling to optimise executive time and productivity
- Handle email correspondence, screen inquiries, and draft clear, professional responses on behalf of management
- Prepare detailed reports, presentations, and documents using Microsoft Office Suite, ensuring accuracy and quality
- Maintain and organise digital and physical filing systems, databases, and records with a high level of precision
- Coordinate meetings, including scheduling, preparing agendas, taking minutes, and tracking action items
- Arrange travel logistics such as flights, accommodation, and itineraries, ensuring seamless planning
- Act as a key point of contact between executives, internal teams, and external stakeholders
- Support daily administrative operations, anticipate needs, and proactively solve problems to improve efficiency
Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.
Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!
This is a remote position.
Similar Jobs
Gaming • Mobile • Software
Provide high-level administrative support to the CEO: manage calendar, email, expenses, meetings, corporate documents, and routine office operations; lead or support CEO-critical projects; handle confidential information; prioritize tasks to maximize CEO productivity and coordinate logistics for housing, transportation, and events.
Other
Provide high-quality executive and business support to two Senior Managers and their leadership teams in a patient-focused hospital. Manage communications, scheduling, policy development, administrative tasks, and stakeholder engagement. Maintain advanced MS Office/Excel systems, ensure accuracy and attention to detail, and support a fast-paced environment while upholding Ramsay core values.
Top Skills:
ExcelMS Office
Biotech
Provide high-level administrative and operational support to two senior Corporate & External Affairs leaders and their teams. Manage complex calendars, international travel, meetings, budgets and financial administration. Prepare and edit presentations, reports and correspondence, track actions and workflows, coordinate global events and visitors, and handle sensitive information with discretion to optimize cross-regional collaboration and function effectiveness.
Top Skills:
AribaCanvaConcurMicrosoft CopilotMicrosoft OutlookMicrosoft PowerpointMicrosoft WordSharepointWorkday
What you need to know about the Sydney Tech Scene
From opera to comedy shows, the Sydney Opera House hosts more than 1,600 performances a year, yet its entertainment sector isn't the only one taking center stage. The city's tech sector has earned a reputation as one of the fastest-growing in the region. More specifically, its IT sector stands out as the country's third-largest, growing at twice the rate of overall employment in the past decade as businesses continue to digitize their operations to stay competitive.
