Provide organizational support to the Group Leasing & Store Development Manager, manage schedules, prepare documents, and communicate effectively across departments.
Looking to take your career to the next level? Then this role is for you!
Join Outsourcey and be part of our mission to revolutionize global talent expansion! We connect businesses with dedicated full-time teams in the Philippines, offering cost-efficient solutions without compromising quality. Join us and help elevate businesses with complete control and comprehensive support, let's shape the future of work together!
Profile Requirements:
- • Exceptional Planning & Organisational skills
- • Customer focused
- • Ability to work without supervision and
- manage priorities
- • Excellent written & verbal communication
- skills
- • Time management skills
- • Meticulous with detail
- • Relationship Management
- • Demonstrated ability to multi-task and deal
- with competing priorities/deadlines.
- • Proactively anticipates potential issues &
- communicates ahead of time with potential
- solutions.
- • Influencing & conflict resolution skills
- OUR VALUES:
- • Authentic
- • Passionate
- • Optimistic
- • Inclusive
- • Honest
- EXPERIENCE & RELEVANT EDUCATION:
- • Proven success in an Assistant role or other
- relevant support position to Senior
- Management
- • Excellent knowledge and skills of Microsoft
- office including Word, Excel, PowerPoint.
- • Business Administration (desirable)
- • Intermediate Experience
Core responsibilities:
- Provide support to the Group Leasing & Store Development
- Manager, this includes any ad hoc tasks/projects where required
- • Ensure diary is kept up to date
- • Ensure filing system is maintained for ease of use
- • Ensure confidentiality of all work is maintained at all times
- • Ensure all internal and external emails/mail is replied to
- promptly
- • Book meetings as required with both internal and external
- parties
- • Ensure meetings commence on time so as to ensure effective
- time management, this includes keeping the Group Leasing &
- Store Development Manager on track for all meetings they are
- attending – to be reviewed/ discussed with Palmer Parade.
- Communicate throughout the day with the Group Leasing &
- Store Development Manager to ensure all requirements are
- attended to and any issues are communicated
- • Communicate as required with The Sussan Group EA’s
- • Communicate as required between departments
- Ensure all activities arranged are within budget
- • Reconcile Group Leasing & Store Development Manager’s Amex
- statement monthly
- • Prepare all finance department documents in a timely manner
- eg AMEX and team member reimbursements for approval by the
- Group Leasing & Store Development Manager
- • Check invoices for accuracy before providing to Accounts
- Department for processing
- • Ensure accuracy of all information supplied
- Arrange relevant meetings for the Group Leasing & Store
- Development Manager and team
- • Document meeting agendas, meeting minutes and meeting
- requirements to all participants (attendance required for some
- meetings to complete this)
- • All needs of the Group Leasing & Store Development Manager,
- and team events are coordinated and communicated effectively
- • Arrangements are organised and communicated to the team
- • Coordinate catering/drinks, including coffee as required and
- ensure meeting rooms and technology are set up for each
- meeting and the room is cleaned up at end of meeting in a
- timely manner - – to be
Benefits: Competitive salary Opportunity to shape the HR function of a rapidly growing BPO. Work closely with a team of industry leaders who have successfully scaled BPOs in the past. Career growth and development opportunities.
Please attach your CV and we will be in touch for a confidential chat. Let's do great things together!
This is a remote position.
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