Project Coordinator

The Project Coordinator, a key part of our Operational Excellence and Continuous Improvement team, is responsible for maintaining project documentation, dashboards, and reporting, supporting continuous improvement initiatives, and coordinating project-related communication with internal stakeholders.

Occasional travel to operational sites may be required.

Key Responsibilities

• Maintain and update project plans, dashboards, calendars, and SmartSheets
• Schedule project meetings and follow up on agreed actions with internal stakeholders
• Produce weekly and monthly operational and project reports for senior management
• Work with Central Data Processing and Accounts Payable to support JDE receipting processes
• Compile and analyse operational data to support continuous improvement initiatives
• Support the implementation of new systems, processes, and operational initiatives
• Communicate project updates, changes, and progress to relevant internal stakeholders
• Assist in maintaining quality and safety standards, including ISO and HACCP requirements
• Provide administrative and systems support, including financial reporting and JDE processes

Qualifications

• Diploma in Project Management or similar tertiary qualification

Experience

• Experience producing operational or project reports
• Project planning using dashboards, calendars, and SmartSheets
• Experience with financial or data reporting tools, including Power BI or Power Apps
• Experience with catering, purchasing, or ERP systems; JDE experience preferred
• Experience within a complex operational environment

Skills

• Advanced Microsoft Word, Excel and PowerPoint, PowerBI and PowerApps 
• JDE experience is very highly regarded
• High level of attention to detail and accuracy
• Ability to manage multiple tasks and meet deadlines
• Strong written and verbal communication skills

What we offer 

• Hybrid working - 2 days WFH with 3 days in our beautiful Perth corporate office
• Coaching, Learner’s Lounge, Development Academy, Health & Wellness Program
• Civeo Rewards Platform
• A supportive and inclusive work environment - great national team
• Salary $85,000 - $95,000 depending on experience

About Us

Civeo Australia, a division of Civeo Corporation, provides workforce accommodation services globally. In Australia, we own 9,000 permanent rooms across QLD, NSW, and WA, and operate more than 20,000 rooms in client-owned properties in remote regions of WA and SA. Our services include accommodation, food services, housekeeping, and property maintenance. 

With over 40 years of experience, Civeo supports individuals who live and work away from home.We're committed to fostering sustainable partnerships and inclusive opportunities in all the communities we operate in. By actively engaging with Traditional Owners and First Nations Businesses, we're not just operating accommodation villages, we're nurturing relationships that honour the rich cultural heritage of the land.

We're safe, welcoming and proud to encourage Aboriginal & Torres Strait Islander people to join us.