The Executive Assistant supports the ANZ Vice President and Leadership Team by managing administrative tasks, coordinating meetings, and overseeing office operations across the ANZ region.
Veeam, the #1 global market leader in data resilience, believes businesses should control all their data whenever and wherever they need it.
Veeam provides data resilience through data backup, data recovery, data portability, data security, and data intelligence. Based in Seattle, Veeam protects over 550,000 customers worldwide who trust Veeam to keep their businesses running.
The ANZ Executive Assistant is responsible in supporting the ANZ Vice President and ANZ Leadership Team. will be responsible for managing tasks in a fast-paced and dynamic environment. The Executive Assistant is the go-to person working closely with leadership, employees, key stakeholders and vendors. The Executive Assistant ensures seamless operations and workplace management across the ANZ region
- This role will support the ANZ Vice President and collaborate closely with the ANZ Leadership Team.
- Accountable for day-to-day admin operations for the VP. Managing key logistic aspects of the VP’s office, including extensive calendar management, travel and expenses, ownership of administrative duties, ensuring rhythm of regular 1:1 and internal sales meetings, coordinating internal/external, customer and partner meetings.
- Managing fortnightly Leadership Team meetings
- Setting up sales meetings, forecast calls, QBR’s and territory reviews, assisting with EBC requests and managing meeting conflicts.
- Communicating updates on behalf of the VP. Respond to and manage matters requiring attention or refer them to the appropriate resources.
- Event management for ANZ Team across the region – quarterly team get-togethers, end of year team parties across ANZ, team celebrations and team lunches.
- Fortnightly All Hands management and coordination.
- Coordination of quarterly ANZ survey and management of Veeam Values awards.
- Planning of ANZ End of Year Customer Appreciation events in ANZ states.
- Prepare and edit documents and presentations, minutes and following up action items.
- Plan and execute Leadership Team and sales team offsites and events.
- Hosting international executives – coordinating schedules, coordinating executive briefing documents, customer and partner meetings, events, internal events.
- Management of ANZ Purchase Orders and invoices via Coupa.
- ANZ Admin and office budget management.
- Assisting with purchasing in ANZ and reconciling invoices – e.g. Meeting catering, team gifts, ad hoc purchases.
- Assisting internal recruitment with confirming timing for interviews for VP. Assisting with new hire onboarding for ANZ VP’s and leadership teams new hires.
- Creating promotional merchandise bags for sales team for customer meetings.
Workplace Management
- Partnering with Global Director of Facilities on local ANZ initiatives and feedback.
- Booking meeting rooms for interstate team – managed via Regus account.
- Ensuring that common areas in office premises are equipped with office supplies.
- Coordinating the maintenance and repair of office equipment or facilities.
- Weekly office grocery order, monthly birthday cake order, team lunch order, stationery order.
Qualifications
- Previous Executive Assistant experience required.
- Workplace management experience required.
- Associate’s degree preferred and/or equivalent years of experience.
- Able to proactively anticipate needs and adjust plans based on contingencies that arise.
- Experience working under pressure to complete tasks while being diplomatic and collaborative.
- Positive attitude, strong integrity and work ethic
#LI-SM2
Veeam Software is an equal opportunity employer and does not tolerate discrimination in any form on the basis of race, color, religion, gender, age, national origin, citizenship, disability, veteran status or any other classification protected by federal, state or local law. All your information will be kept confidential.
Please note that any personal data collected from you during the recruitment process will be processed in accordance with our Recruiting Privacy Notice.
The Privacy Notice sets out the basis on which the personal data collected from you, or that you provide to us, will be processed by us in connection with our recruitment processes.
By applying for this position, you consent to the processing of your personal data in accordance with our Recruiting Privacy Notice.
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