Garvan Institute of Medical Research brings together world leading scientists and clinicians, collaborating locally and globally, to advance our understanding of disease, particularly cancer, autoimmunity and genetic disorders. Garvan is a global leader in fundamental biomedical research and its translation. Our mission is to make discoveries that will improve health for all.
The purpose of the Research and Development Office is to support high quality research and researchers by:
Supporting researchers to meet their obligations with respect to ethics, integrity, project management, supervision and reporting.
Supporting researchers to develop their skills and knowledge in areas of Research and Development Office expertise.
Supporting researchers to develop high quality research funding proposals.
Developing, analysing and reporting high quality research management data to support the strategic development of Garvan’s research profile.
THE OPPORTUNITY
The Research Grants Officer will be responsible for the administrative and clerical duties associated with the management of peer-reviewed grants and fellowships. This role facilitates “research excellence” by supporting researchers through the entire grant lifecycle – from identifying opportunities to managing successful funding.
This position supports all key activities of the Research Grants Officer, including maintaining Garvan’s Publication Repository and delivering requested outputs. It also helps ensure the Institute’s compliance with open access mandates and the accurate tracking of its scientific impact. All work must be carried out in accordance with the Australian Code for the Responsible Conduct of Research. This is a permanent full time position.
SNAPSHOT OF BENEFITS
Generous salary packaging to save you income tax on your wages thereby boosting your monthly take home pay (max. $15,900 general expenses + $2,650 meals/accom)
Ample opportunities for on-going training and development
Stimulating, diverse and highly international research environment
Flexible work arrangements e.g. start / finish times
18 weeks paid parental leave for both parents including paid superannuation
A range of additional leave types to meet your personal needs including cultural leave, conference leave, community service and study leave
Discounted Health Insurance
Lifestyle discounts with our community partners
WHAT YOU WILL DO
The key responsibilities:
Grant Management (Pre-Award & Post-Award)
Application Support: Assist researchers in preparing and submitting research funding applications, including compliance checking and coordinating large-scale collaborative bids.
Grant Establishment: Work with researchers and business units to ensure all administrative, ethics, and legal requirements are met for successful applications.
Financial & Milestone Monitoring: Assist in setting up finance schedules and ensuring the timely submission of scientific and financial reports.
Stakeholder Liaison: Act as a point of contact for external funding organisations (e.g. NHMRC) regarding applications and funding agreements.
Advisory Services: Provide guidance on complex issues such as changes to eligibility, collaborations, and grant variations.
Publication Maintenance & Repository Management
Repository Oversight: Contribute to the management of the Garvan Publications Repository, ensuring its accuracy and compliance with open access mandates.
Metadata Management: Provide support in entering metadata for research publications, assist researchers with depositing their outputs and work with IT on system integration as required
Scholarly Advice: Advise researchers on copyright, licensing, and open access requirements
Reporting & Data Analysis
Reporting Framework: Assist with recurring reporting schedule, including quarterly Garvan Board Reports and annual reports for the NHMRC, OHMR MRSP, and Perpetual.
Strategic Analysis: Provide data analysis to support research proposals and strategic planning.
Ad Hoc Requests: Deliver customised reports for senior leadership, including Faculty, and external partners (e.g. UNSW).
Records & Continuous Improvement
Electronic Records: Maintain all electronic files associated with grant funding, contract research, and philanthropic grants.
Best Practice: Contribute to the continuous improvement of office processes and the adoption of best practice initiatives.
ABOUT YOU
The key skills and experience include:
Education: Relevant qualifications and/or experience in university or research institute grants management
Grant Expertise: Proven experience in both pre-award and post-award grant management or similar experiences
Publication Knowledge: Strong understanding of medical research publication practices, databases, indexing, and open access policies.
Data Literacy: Experience manipulating publication data and interpreting complex data sets to develop reports.
Communication: Excellent interpersonal skills with the ability to build relationships across a wide range of internal and external stakeholders.
Compliance: Deep commitment to the Australian Code for the Responsible Conduct of Research
ABOUT GARVAN
Garvan Institute of Medical Research is an independent Medical Research Institute (MRI) in Sydney, delivering scientific and clinical impact on a global basis and in partnership with organisations that share our vision. We are proud to be one of Australia’s largest and most highly regarded MRI’s.
Our vision is global leadership in discoveries to impact and our enduring purpose is to impact human health, by harnessing information encoded in our genome.
We seek to see our world-class discovery research achieve life-changing impacts, not only for individual patients with rare diseases, but for the many thousands affected by complex, common disease.
Garvan promotes a diverse workplace and is committed to the principles of equity, diversity, inclusion and belonging. We are always looking for culture ‘add’, not culture ‘fit’ and are building diverse teams with great sets of complementary styles and skills to help deliver our important work effectively.
HOW TO APPLY
To apply for this position, please submit your application with a CV and cover letter as one document, stating why you are interested in this role. We are reviewing applications as they are received. If you think you’re the right person for this role, we’d love to hear how your capabilities, achievements and experience set you apart. Only applicants with full working rights in Australia are eligible to apply for this role.
