Jobs at Scale-X Solutions

Provide remote HR compliance support by reviewing employment agreements against the Manufacturing Award, identifying pay/leave discrepancies, drafting agreements and policies, and maintaining an HR compliance register. Perform administrative tasks including MRPeasy data entry, SharePoint/OneDrive organization, inbox and calendar management, customer follow-ups, social media management (Canva, content calendar, analytics), and basic marketing/email tasks.

Provide administrative and coordination support for Australian commercial fitout and refurbishment projects. Maintain project programs, manage document control in Procore and Microsoft systems, liaise with stakeholders, interpret drawings and BOQs, support procurement and subcontractor coordination, and assist with project close-out to ensure milestones and documentation are completed on schedule.

Edit six biweekly 30-minute podcast episodes: remove pauses, filler words, and noise; improve audio quality and flow; add intro/outro/music as needed; deliver polished final files on agreed timelines. Provide sample work for evaluation. Project-based freelance engagement with potential ongoing work.

Design, implement, and optimize AI-powered workflows and integrations across HubSpot, Actionstep, and third-party tools. Automate lead management, client intake, document generation, task assignment, reporting, and maintain integration performance and documentation while collaborating with stakeholders and legal teams.

Design, analyze, and deliver mechanical systems from concept through commissioning. Produce engineering calculations, detailed designs, drawings, BOMs, and procurement docs. Coordinate multidisciplinary teams, support site installation and commissioning, ensure compliance with Australian and ISO standards, and manage project schedules, risks, and stakeholder communications.

Manage financial records and reporting including monthly/annual statements, general ledger, reconciliations, AP/AR, budgeting and cash flow forecasting. Ensure tax and compliance (BAS/GST, payroll tax), support payroll processing, assist audits, provide financial analysis and project cost monitoring, and use cloud accounting systems (Xero).

Provide strategic financial management for a construction/engineering consultancy: reporting, dashboards, budgeting, forecasting, project financial analysis, KPI development, OPEX control, and advisory to leadership using Xero, Scoro, and Way We Do.

Provide high-level administrative and operational support to senior executives including calendar and travel management, meeting coordination, document and report preparation, CRM and data maintenance, project coordination, expense tracking, stakeholder communication, and confidential recordkeeping.

Create production-ready cabinetry and joinery drawings from plans and measurements using Cabinet Vision. Interpret architectural drawings, produce layouts, elevations and detailed production documentation, verify dimensions/materials, identify and resolve manufacturability issues, revise drawings as needed, manage multiple remote jobs, and communicate with the team to meet deadlines.

Perform bookkeeping and accounting assistant duties using Acumatica: data entry, bank reconciliations, AR/AP and payroll management, intercompany invoicing, invoice uploads, weekly and quarterly reporting, assist with year-end audits, vendor/customer communications, expense and reimbursement processing, reconciliation of equipment hours, and ad-hoc admin tasks.

The role requires providing administrative support to the CEO while driving the company's SEO marketing strategies, involving appointment scheduling, report preparation, and implementing SEO strategies.

Manage end-to-end Australian payroll and bookkeeping, ensuring compliance with Fair Work and Modern Awards. Process payroll, calculate overtime/penalties/allowances, maintain records, reconcile accounts, resolve payroll discrepancies, and advise management on compliance risks.

Remote accounts assistant responsible for bookkeeping, data entry, reconciliations, payroll, AR/AP, invoice processing in MYOB, preparing reports, communicating with vendors/customers, and supporting admin tasks.

Provide tax preparation and accounting support for Australian clients: maintain ledgers, prepare BAS/IAS/PAYG and tax returns, produce management accounts, support audits, ensure ATO compliance, and assist with budgeting, reporting and process improvements using Xero, HandiLedger/HandiTax and MYOB.

Manage client relationships and oversee operations for a team of Virtual Assistants, ensuring client satisfaction and team performance in a fast-paced environment.

Provide bookkeeping and accounts support for an Australian law firm using Xero and Smokeball. Duties include transaction entry, bank reconciliations, A/R and A/P processing, payroll assistance, invoice uploads, weekly and quarterly reporting, vendor/client communications, debt recovery, and maintaining audit-ready confidential records.

Design, build and maintain automation and AI/LLM integrations to reduce manual work, improve accuracy and security, connect business systems, create dashboards, and enforce governance, documentation and testing so tools are reliable and auditable.

Lead and deliver complex infrastructure and construction projects remotely for an Australian client. Oversee daily project operations, quality assurance, OH&S compliance, scheduling, budgeting, and financial reporting. Mentor and manage project teams, maintain client relationships, represent the company in meetings, and pursue continuous improvement and business development opportunities. Drive high billable utilisation and margin attainment while resolving project issues and supporting company values.

The Systems Administrator will manage and support tender management, procurement coordination, and document control systems, ensuring smooth operation and user support.

This role provides administrative support, including scheduling, answering inquiries, maintaining databases, and ensuring compliance with NDIS requirements. It emphasizes organization and communication with stakeholders.