Jobs at Scale-X Solutions

Manage client relationships and oversee operations for a team of Virtual Assistants, ensuring client satisfaction and team performance in a fast-paced environment.

Provide remote administrative and social media support for an Australian law firm: manage scheduling, emails, records, document preparation, online research, and create/schedule professional social media content. Maintain contact lists, content calendars, track campaign metrics, and communicate with stakeholders while preserving confidentiality and professionalism.

Provide bookkeeping and accounts support for an Australian law firm using Xero and Smokeball. Duties include transaction entry, bank reconciliations, A/R and A/P processing, payroll assistance, invoice uploads, weekly and quarterly reporting, vendor/client communications, debt recovery, and maintaining audit-ready confidential records.

Design, build and maintain automation and AI/LLM integrations to reduce manual work, improve accuracy and security, connect business systems, create dashboards, and enforce governance, documentation and testing so tools are reliable and auditable.

The role requires providing administrative support to the CEO while driving the company's SEO marketing strategies, involving appointment scheduling, report preparation, and implementing SEO strategies.

Lead and deliver complex infrastructure and construction projects remotely for an Australian client. Oversee daily project operations, quality assurance, OH&S compliance, scheduling, budgeting, and financial reporting. Mentor and manage project teams, maintain client relationships, represent the company in meetings, and pursue continuous improvement and business development opportunities. Drive high billable utilisation and margin attainment while resolving project issues and supporting company values.

The BCA Consultant will assess drawings for compliance, provide technical advice, issue compliance reports, and liaise with stakeholders regarding Australian building regulations.

Responsible for bookkeeping and accounting tasks for Australian clients, including transaction recording, accounts payable/receivable, and financial reporting.

The Executive Assistant supports the executive team with administrative tasks, NDIS compliance, incident reporting, and operational coordination while managing confidential information and documentation.

The Systems Administrator will manage and support tender management, procurement coordination, and document control systems, ensuring smooth operation and user support.

The Virtual Assistant provides administrative support to a legal client, managing schedules, communications, documents, and data entry to enhance organization and efficiency.

This role provides administrative support, including scheduling, answering inquiries, maintaining databases, and ensuring compliance with NDIS requirements. It emphasizes organization and communication with stakeholders.

The NDIS Admin Assistant will perform administrative tasks for an NDIS/Healthcare client, including data entry, basic phone handling, and support for the CEO.

The AI Integration Manager will implement AI solutions to enhance operational efficiency, develop automated workflows, and achieve measurable outcomes across the business.

The role provides technical support for Warehouse Management Systems, focusing on configuration, issues resolution, and client training within supply chain operations.

The Account Manager will nurture client accounts, generate new business opportunities, develop strategic plans, and drive client satisfaction and retention.

The Admin Assistant provides administrative support focusing on compliance management, document processing, and client portal operations within the solar industry.

The role involves providing technical support for clients in the electrical industry, troubleshooting issues, ensuring safety compliance, and auditing documentation while using HubSpot and Simpro for issue tracking and client management.

The Marketing Specialist will develop and execute marketing strategies, manage digital marketing efforts, coordinate events, and create content to support sales for a SaaS software solution.

The Sales Specialist drives sales through various channels, manages customer support, tracks sales data, and collaborates on product launches.