Top Executive Assistant Jobs in Sydney

Provides executive and business support to senior leaders in an equities sales and marketing team. Responsibilities include complex calendar management, meeting coordination, confidential communications, high-volume expense and invoice processing, domestic and international travel arrangements, event logistics, office operations, stakeholder coordination, and ad hoc project support. The role requires strong organization, discretion, communication, judgment, and proficiency with Microsoft Office.

Provides proactive administrative support to multiple senior leaders, managing complex calendars, travel, meetings, correspondence, expenses, client and vendor setup, events, and confidential information. The role requires strong organization, judgment, communication, discretion, and advanced Microsoft Office proficiency while coordinating with internal teams, clients, and service providers in a fast-paced consulting environment.

Provides strategic executive support in a fast-paced global environment. Responsibilities include managing complex calendars, coordinating domestic and international travel and visas, tracking projects and action items, organizing leadership events, managing budgets and expenses, and handling confidential information. The role requires strong judgment, stakeholder management, communication, discretion, and the ability to operate independently in an ambiguous, matrixed organization.

Supports the Executive General Manager and leadership team by managing complex calendars, inboxes, travel, meetings, briefs, presentations, communications, and follow-ups. The role requires anticipating priorities, coordinating leadership activities, tracking decisions and deadlines, building stakeholder relationships, handling sensitive information, and using Microsoft 365 and AI tools to improve executive-office productivity.

Supports the CCMO through complex diary and travel management, meeting preparation, correspondence, reporting, event and project coordination, technology troubleshooting, and confidential communications. The role requires managing competing priorities, coordinating domestic and international activities, preparing presentations and materials, supporting executive productivity, and collaborating with other executive assistants in a fast-paced hybrid environment.

Provides high-trust administrative and operational support to senior leadership across APAC. Responsibilities include managing complex calendars across time zones, coordinating stakeholders and travel logistics, handling confidential matters, anticipating leadership needs, supporting other executive assistants, building scalable processes, and using AI tools to automate repetitive work. The role is based in Singapore or Sydney and requires approximately 40% global travel.

Provide high-level administrative and executive support for multiple leaders across APJ. Manage calendars, meetings, inboxes, expenses, travel, confidential documents, translation services, leadership meetings, action items, and business events. Support quarterly all-hands calls, sales reviews, onboarding, office functions, and executive support team projects while maintaining confidentiality, organization, and effective communication in a fast-paced hybrid environment.

Provide proactive executive support to the Chief Scams Officer by managing calendars, priorities, meetings, governance papers, stakeholder engagements, travel, communications, expenses and administrative processes. The role coordinates senior forums, supports recruitment and business activities, handles confidential information, and improves workflows through technology and responsible AI use. This is an initial six-month maximum-term contract with hybrid working.

Provides confidential executive and administrative support to the Vice Presidents of Product and Technology and their leadership teams. Responsibilities include diary and meeting management, travel coordination, agenda and minutes preparation, action tracking, reports and presentations, expense reconciliation, event logistics, customer meetings, and general administration. The role requires C-suite support experience, strong organization and communication skills, adaptability, resilience, and a bachelor’s degree.

Provides confidential administrative and secretarial support to executive teams and hospital managers across two sites. Responsibilities include preparing documents, coordinating functions and special projects, maintaining staff records, managing information flow, and supporting multidisciplinary teams. The role requires strong communication, initiative, multitasking, customer service, Microsoft Office proficiency, and the ability to work independently across Castlecrag and Hunters Hill hospitals.

Provide high-touch support to the CEO by managing calendar, inbox, travel, meeting preparation, follow-ups, and confidential communications. Partner across the company to improve coordination, anticipate needs, and enable executive decision-making in a fast-moving, remote-first environment.

Supports corporate operations by coordinating reports, meetings, interviews, executive meetings, international events, travel, expenses, suppliers, and stakeholders. The role requires excellent organization, communication, judgment, accountability, and attention to detail in a globally distributed environment. Candidates should be able to travel for company events, learn new technology quickly, and manage processes and initiatives across departments.

Provides high-level executive support to a Chief Underwriting Officer, coordinating schedules, priorities, projects, carrier engagement, reporting, presentations, and workplace initiatives. The role requires managing competing priorities, building trusted relationships with senior stakeholders, communicating complex information clearly, and working independently with discretion in a fast-paced environment.

Provide high-level executive support to a remotely based Chief Underwriting Officer on a 12-month contract. Coordinate executive activities, underwriting projects, carrier engagement, reporting, presentations, stakeholder communications, and workplace initiatives. Manage competing priorities, anticipate leadership needs, organize complex information, and maintain trusted relationships with senior stakeholders while working independently and collaboratively with the executive assistant team.

Provides high-level administrative and executive support, including calendar and meeting coordination, travel arrangements, correspondence, reporting, expense processing, filing, and deadline tracking. The role manages confidential information, supports senior leaders, coordinates stakeholder engagements, responds to enquiries, and maintains efficient office operations while exercising discretion, initiative, and sound judgment.

Provide comprehensive administrative and personal support to the CEO: manage calendars, meetings, communications, documents, travel, payments, and vendor coordination. Handle confidential matters, routine tasks independently, and assist with personal appointments and events.

Provides high-trust administrative and executive support to a founder and COO. Responsibilities include complex calendar and meeting coordination, correspondence and presentation preparation, file organization, domestic and international travel, expense management, agendas, notes, action-item tracking, stakeholder communication, and confidential information handling. The role also supports special projects and cross-functional leadership requests in a fast-paced, fully remote fintech and cryptocurrency environment.

Provide high-level administrative support to institutional client solutions professionals, including diary management, coordinating internal/external meetings, organising domestic roadshows and complex international travel, liaising with global offices and clients, managing expenses, and supporting event logistics and marketing/distribution activities.

Provide confidential executive support to the Secretary-General: manage calendar, communications, meetings, records and travel; prepare briefings, correspondence and minutes; establish tracking and follow-up systems; supervise support staff as needed; and support office operations and strategic initiatives on a voluntary part-time basis.

Provide high-level executive support to C-suite leaders: manage calendars, complex global travel, high-profile communications, confidential personal and financial tasks, anticipate needs, make independent decisions, and liaise with global executives to protect and optimize executive time.

Provide high-trust executive support to the Founder: manage calendars and meeting triage, build stakeholder relationships, prepare meeting materials and decks, organise travel and expenses, coordinate events and off-sites, and handle ad-hoc operational tasks while leveraging AI to improve efficiency and maintain strict confidentiality.

Support the CEO with documentation, meeting structuring, tracking cross-functional commitments, preparing board and planning materials, scheduling, and maintaining execution dashboards to reduce CEO cognitive load.