Top Executive Assistant Jobs in Sydney

The Executive Assistant & Office Coordinator provides administrative support to senior leaders, manages office operations, coordinates events, and ensures smooth functioning of the Sydney office.

Provide high-level administrative and operational support to the Managing Director & CEO, managing calendar, communications, meetings, travel, events, legal/compliance administration, records, invoices, and confidential matters while coordinating stakeholders and supporting cross-functional initiatives.

Provide high-trust executive support to the Founder: manage calendars and meeting triage, build stakeholder relationships, prepare meeting materials and decks, organise travel and expenses, coordinate events and off-sites, and handle ad-hoc operational tasks while leveraging AI to improve efficiency and maintain strict confidentiality.

Provide high-level executive support to the CTO: manage diary and leadership rhythms, organise meetings, prepare executive communications and presentations, streamline workflows using collaboration tools, act as stakeholder contact, support recruitment/admin tasks, manage travel/expenses and drive engagement initiatives while proactively solving problems and collaborating with the EA community.

Provide high-level executive support to C-suite leaders: diary and travel management (domestic/international), meeting and event planning, preparing presentations and reports, managing communications and confidential information, coordinating projects, IT/AV troubleshooting, and cross-team collaboration to improve executive and team productivity.

Provide high-quality executive and business support to two Senior Managers and their leadership teams in a patient-focused hospital. Manage communications, scheduling, policy development, administrative tasks, and stakeholder engagement. Maintain advanced MS Office/Excel systems, ensure accuracy and attention to detail, and support a fast-paced environment while upholding Ramsay core values.

Provide high-level administrative and operational support to two senior Corporate & External Affairs leaders and their teams. Manage complex calendars, international travel, meetings, budgets and financial administration. Prepare and edit presentations, reports and correspondence, track actions and workflows, coordinate global events and visitors, and handle sensitive information with discretion to optimize cross-regional collaboration and function effectiveness.

Provide executive and administrative support remotely: manage calls, emails, orders, invoicing and payments; coordinate catering, franchise and vendor communications; maintain records, CRMs, schedules, and basic bookkeeping; prepare reports and support growth initiatives and customer service tasks.

Provide executive and administrative support while managing music rights administration: register and maintain MLC, SoundExchange, TuneCore accounts; collect and summarize royalty reports; verify copyrights and metadata; coordinate distribution, promotions, and industry partners; and maintain organized licensing and publishing documentation.

Provide day-to-day executive and administrative support, coordinate logistics and delivery scheduling, manage independent drivers and their compliance records, maintain CRM and dispatch systems, prepare documents and reports, assist with recruiting/onboarding, monitor contract opportunities and bids, handle communications with stakeholders, and support billing, business development, and operational process improvements.

The Executive Assistant will support Directors by managing calendars, coordinating meetings, handling correspondence, and overseeing CRM tasks. Responsibilities include investor relations, fund management operations, and administrative tasks.

The Executive Assistant will manage customer communications, ensure service orders are accurate, provide scheduling support, and maintain organized workflows to enhance operational efficiency.

The Executive Assistant will provide high-level administrative support, manage document systems, assist in recruitment, schedule meetings, and handle communications and social media tasks in a remote role for a BPO.

Provide executive-level support and operations coordination: build centralized Notion/Airtable systems, manage projects and timelines, create SOPs and workflows, coordinate contractors and content production, support day-trading operations and personal productivity, perform research and administrative tasks to improve visibility, delegation, and scalability across multiple ventures.

The Executive Assistant will manage calendars, handle correspondence, prepare reports, coordinate meetings, and support daily administrative operations, ensuring efficiency.

The Executive Assistant will manage calendars, assist with correspondence and reports, maintain filing systems, and support the recruitment team with administrative tasks, all while ensuring professionalism and confidentiality.

Provide high-level executive administrative support, manage government contract proposals and compliance, coordinate remote recruitment and onboarding, handle scheduling and emergency coverage for security staff, maintain business systems (ADP, Jotform, Google Workspace), improve processes, prepare reports, and support operational growth and cost-optimization initiatives.

Provide high-level executive support to C-suite leaders: manage calendars, complex global travel, high-profile communications, confidential personal and financial tasks, anticipate needs, make independent decisions, and liaise with global executives to protect and optimize executive time.

The Executive Assistant will manage client inquiries, assist with job setups and tracking, coordinate invoicing, and maintain organized documentation, primarily within a remote environment.

The Senior Executive Assistant provides administrative support to senior management, including managing calendars, coordinating meetings, arranging travel, and preparing reports and correspondence.

Provide high-level administrative support to CTC Global executives: manage calendars, schedule meetings, coordinate travel and visitors, process invoices and credit card expenditures, maintain confidential files (including commercial contracts), prepare meeting spaces, and run special projects while collaborating across departments.

Provide high-trust executive support to the founder by managing financial admin (invoicing, payroll, contracts), calendar and inbox triage, hiring coordination and onboarding, travel and personal logistics, and recurring operational tasks to ensure reliability and consistency.

Provide executive and operational support remotely: manage community engagement across social platforms, research and maintain lead databases, perform WordPress/Elementor site updates, schedule content via Metricool, create and manage Google Sheets/Docs, assist content operations during Awards season, perform data entry and research, follow processes and proactively improve workflows using AI tools.

The Executive Assistant will manage calendars, organize meetings and travel, write reports and professional communication, and assist with digital assets, requiring strong organizational and language skills.

Provide executive administrative support while coordinating dispatch and freight logistics. Manage calendars, travel, driver communication, load assignments, shipment tracking, documentation (bills of lading, invoices), TMS updates, customer/carrier communication, and billing/recordkeeping. Identify process improvements to enhance dispatch operations and operational efficiency.