Top Executive Assistant Jobs in Sydney

Provide high-level administrative support to institutional client solutions professionals, including diary management, coordinating internal/external meetings, organising domestic roadshows and complex international travel, liaising with global offices and clients, managing expenses, and supporting event logistics and marketing/distribution activities.

Provide high-trust executive support to the Chief People Officer: manage calendar, inbox, travel and expenses; prepare meeting and leadership materials; coordinate People leadership rhythms, global events and offsites; build scalable workflows; handle sensitive people matters with discretion; draft communications and on-brand presentations; proactively spot and solve operational friction.

Manage end-to-end office operations, facilities and vendor relationships, provide executive support to the CEO, coordinate board meetings, support people & culture tasks, plan events and travel, and maintain compliance and audit-ready records.

The Executive Assistant & Office Coordinator provides administrative support to senior leaders, manages office operations, coordinates events, and ensures smooth functioning of the Sydney office.

Provide high-level executive support to three senior leaders by managing complex calendars, inboxes, travel, meetings, expenses and confidential information. Coordinate governance rhythms, onboarding/offboarding, prepare executive materials, and improve workflows using Microsoft 365 and AI tools to increase productivity and operational efficiency.

Provide high-level administrative and operational support to senior executives including calendar and travel management, meeting coordination, document and report preparation, CRM and data maintenance, project coordination, expense tracking, stakeholder communication, and confidential recordkeeping.

Provide administrative support including invoicing, purchase orders, QuickBooks data entry, customer email/phone support, travel coordination, office supply management, record keeping, and general office administration to ensure smooth daily operations.

Provide confidential executive support to Finance general managers: manage calendars, meetings, travel, correspondence, agendas, meeting notes, report collation, and project coordination. Build stakeholder relationships, prioritise tasks, handle confidential information, and ensure smooth administrative operations across the team.

Provide high-level administrative and operational support to the Managing Director & CEO, managing calendar, communications, meetings, travel, events, legal/compliance administration, records, invoices, and confidential matters while coordinating stakeholders and supporting cross-functional initiatives.

Provide executive support while owning end-to-end revenue operations: capture meeting action items, manage executive calendar and email, generate invoices, track receivables, reconcile discrepancies, and drive timely collections. Serve as liaison between field operations and office to keep projects, people, and payments on track.

Support the CEO with documentation, meeting structuring, tracking cross-functional commitments, preparing board and planning materials, scheduling, and maintaining execution dashboards to reduce CEO cognitive load.

Provide high-level executive support to C-suite leaders: manage calendars, complex global travel, high-profile communications, confidential personal and financial tasks, anticipate needs, make independent decisions, and liaise with global executives to protect and optimize executive time.

The Executive Assistant will support Directors by managing calendars, coordinating meetings, handling correspondence, and overseeing CRM tasks. Responsibilities include investor relations, fund management operations, and administrative tasks.

The Executive Assistant will manage customer communications, ensure service orders are accurate, provide scheduling support, and maintain organized workflows to enhance operational efficiency.

The Executive Assistant will provide high-level administrative support, manage document systems, assist in recruitment, schedule meetings, and handle communications and social media tasks in a remote role for a BPO.

Provide executive-level support and operations coordination: build centralized Notion/Airtable systems, manage projects and timelines, create SOPs and workflows, coordinate contractors and content production, support day-trading operations and personal productivity, perform research and administrative tasks to improve visibility, delegation, and scalability across multiple ventures.

The Executive Assistant will manage calendars, handle correspondence, prepare reports, coordinate meetings, and support daily administrative operations, ensuring efficiency.

The Executive Assistant will manage calendars, assist with correspondence and reports, maintain filing systems, and support the recruitment team with administrative tasks, all while ensuring professionalism and confidentiality.

The Executive Assistant will manage client inquiries, assist with job setups and tracking, coordinate invoicing, and maintain organized documentation, primarily within a remote environment.

Provide high-level executive administrative support, manage government contract proposals and compliance, coordinate remote recruitment and onboarding, handle scheduling and emergency coverage for security staff, maintain business systems (ADP, Jotform, Google Workspace), improve processes, prepare reports, and support operational growth and cost-optimization initiatives.

Provide high-level administrative support to executives: manage complex calendars and inboxes across time zones, coordinate travel, prepare reports and presentations, act as main contact for stakeholders, track project deliverables, maintain confidential records, and identify process improvements.

Provide high-level executive and administrative support to senior leaders, including diary and travel management, correspondence, expense processing, reports and presentations, committee secretariat (agendas, papers, minutes), events coordination, records and governance management, and stakeholder engagement, operating in a fast-paced university environment with confidentiality and strong organisational skills.

The Senior Executive Assistant provides administrative support to senior management, including managing calendars, coordinating meetings, arranging travel, and preparing reports and correspondence.

The Executive Assistant will manage calendars, organize meetings and travel, write reports and professional communication, and assist with digital assets, requiring strong organizational and language skills.

Provide high-touch support to the CEO by managing calendar, inbox, travel, meeting preparation, follow-ups, and confidential communications. Partner across the company to improve coordination, anticipate needs, and enable executive decision-making in a fast-moving, remote-first environment.