Top Executive Assistant Jobs in Sydney

Provides executive and business support to senior leaders in an equities sales and marketing team. Responsibilities include complex calendar management, meeting coordination, confidential communications, high-volume expense and invoice processing, domestic and international travel arrangements, event logistics, office operations, stakeholder coordination, and ad hoc project support. The role requires strong organization, discretion, communication, judgment, and proficiency with Microsoft Office.

Provide high-level administrative and executive support for multiple leaders across APJ. Manage calendars, meetings, inboxes, expenses, travel, confidential documents, translation services, leadership meetings, action items, and business events. Support quarterly all-hands calls, sales reviews, onboarding, office functions, and executive support team projects while maintaining confidentiality, organization, and effective communication in a fast-paced hybrid environment.

Provides executive and administrative support to the Head of Brokerage and Sydney West Logistics & Industrial team. Responsibilities include diary and travel management, meeting coordination, property campaign support, marketing materials, reports, expenses, stakeholder communication, digital content, event coordination, and confidential information handling. The role requires strong organization, communication, discretion, Microsoft Office proficiency, and at least two years of administrative experience.

Provides high-level executive support to a Chief Underwriting Officer, coordinating schedules, priorities, projects, carrier engagement, reporting, presentations, and workplace initiatives. The role requires managing competing priorities, building trusted relationships with senior stakeholders, communicating complex information clearly, and working independently with discretion in a fast-paced environment.

Provide high-level executive support to a remotely based Chief Underwriting Officer on a 12-month contract. Coordinate executive activities, underwriting projects, carrier engagement, reporting, presentations, stakeholder communications, and workplace initiatives. Manage competing priorities, anticipate leadership needs, organize complex information, and maintain trusted relationships with senior stakeholders while working independently and collaboratively with the executive assistant team.

Provides executive and administrative support to APAC leaders, including calendar, correspondence, meeting, travel, expense, and confidential records management. Oversees Sydney office operations, access, supplies, facilities coordination, vendors, contracts, and workplace compliance. Supports company events, town halls, cross-functional initiatives, and stakeholder communication across multiple time zones.

Provides proactive executive and team support to the Executive General Manager of Alternative Investments and the broader leadership platform. Responsibilities include complex diary and inbox management, meeting coordination, preparation of briefing materials, correspondence management, leadership event logistics, stakeholder liaison, and follow-up on business priorities. The role requires strong organization, judgment, autonomy, communication, and relationship-building skills in a fast-paced corporate environment.

Supports the CEO and Chief of Staff by coordinating meetings, travel, dinners, events, conferences, and offsites. Manages onboarding, equipment and tooling requests, expenses, invoices, vendor setup, document formatting, and business records. The role also involves building AI-enabled administrative systems and coordinating across Australia and US time zones. Candidates should have administrative or executive support experience, startup or investment-firm exposure, event coordination skills, strong English, and proficiency with modern collaboration tools.

Provides high-level administrative and executive support, including calendar and meeting coordination, travel arrangements, correspondence, reporting, expense processing, filing, and deadline tracking. The role manages confidential information, supports senior leaders, coordinates stakeholder engagements, responds to enquiries, and maintains efficient office operations while exercising discretion, initiative, and sound judgment.

Manage the director’s calendar, calls, emails, invoicing, client follow-ups, booking systems, records, correspondence, and administrative operations for coaching, school, and private practice programs. The role requires proactive coordination, strong communication, accurate follow-through, autonomous remote work, and process improvement to support business growth.

Provides remote administrative and operational support for HOA and property management associations. Responsibilities include handling homeowner and vendor communications, tracking requests and deadlines, coordinating bids and contractors, maintaining records and PDFs, supporting board elections and meetings, preparing disclosure packets, managing spreadsheets, assisting with basic financial tracking, and following tasks through completion across multiple associations.

Provides executive and administrative support to a buyer's agent, including client communication, calendar management, CRM updates, transaction coordination, document organization, deadline tracking, vendor communication, social media posting, newsletter support, marketing material creation, data entry, and meeting reports.

Provides executive and team administrative support for an infrastructure investment group. Responsibilities include managing complex calendars across time zones, arranging domestic and international travel, processing expenses and invoices, coordinating meetings and events, maintaining contact and CRM records, and providing backup administrative coverage. The role requires discretion, initiative, strong organization, communication, judgment, customer service, and the ability to manage competing priorities in a global, fast-paced environment.

Provides high-trust administrative and executive support to a founder and COO. Responsibilities include complex calendar and meeting coordination, correspondence and presentation preparation, file organization, domestic and international travel, expense management, agendas, notes, action-item tracking, stakeholder communication, and confidential information handling. The role also supports special projects and cross-functional leadership requests in a fast-paced, fully remote fintech and cryptocurrency environment.

Coordinate matchmaking client activities, appointments, calendars, follow-ups, communications, profiles, and confidential relationship-management records. Create and publish social media content across Instagram, Facebook, and LinkedIn, support brand growth, and identify improvements to client experience and administrative operations. The role requires proactive ownership, strong organization, discretion, empathy, and commercial awareness while working closely with the matchmaker.

Provide executive and administrative support, with a strong focus on researching, preparing, submitting, and tracking grant applications. Organize digital files, emails, calendars, spreadsheets, passwords, and supporting documents. Conduct research, coordinate events and film festivals, assist with social media posting, and maintain e-commerce product listings. Manage deadlines, verify application accuracy, communicate with external contacts, and handle confidential information independently.

Provide high-level one-to-one support to a senior executive by managing calendars, inboxes, travel, expenses, and sensitive logistics. Coordinate leadership meetings, events, launches, workflows, approvals, and organizational milestones. Improve operational processes, maintain team culture and recognition programs, manage sensitive people matters, and exercise independent judgment while protecting executive capacity.

Provide high-level administrative support to institutional client solutions professionals, including diary management, coordinating internal/external meetings, organising domestic roadshows and complex international travel, liaising with global offices and clients, managing expenses, and supporting event logistics and marketing/distribution activities.

Provide confidential executive support to the Secretary-General: manage calendar, communications, meetings, records and travel; prepare briefings, correspondence and minutes; establish tracking and follow-up systems; supervise support staff as needed; and support office operations and strategic initiatives on a voluntary part-time basis.

Provide high-level executive support to C-suite leaders: manage calendars, complex global travel, high-profile communications, confidential personal and financial tasks, anticipate needs, make independent decisions, and liaise with global executives to protect and optimize executive time.

Provide executive calendar and administrative support, coordinate travel and event logistics, manage communications with partners and stakeholders, track editorial and marketing projects, conduct research on automotive and travel topics, and maintain confidential records and documentation to ensure timely completion of tasks and deadlines.

Provide confidential executive support to Finance general managers: manage calendars, meetings, travel, correspondence, agendas, meeting notes, report collation, and project coordination. Build stakeholder relationships, prioritise tasks, handle confidential information, and ensure smooth administrative operations across the team.

Provide high-level administrative and operational support to senior executives including calendar and travel management, meeting coordination, document and report preparation, CRM and data maintenance, project coordination, expense tracking, stakeholder communication, and confidential recordkeeping.

Provide high-level administrative and operational support to the Managing Director & CEO, managing calendar, communications, meetings, travel, events, legal/compliance administration, records, invoices, and confidential matters while coordinating stakeholders and supporting cross-functional initiatives.

Provide high-trust executive support to the Founder: manage calendars and meeting triage, build stakeholder relationships, prepare meeting materials and decks, organise travel and expenses, coordinate events and off-sites, and handle ad-hoc operational tasks while leveraging AI to improve efficiency and maintain strict confidentiality.