Top Executive Assistant Jobs in Sydney

Provides strategic executive support in a fast-paced global environment. Responsibilities include managing complex calendars, coordinating domestic and international travel and visas, tracking projects and action items, organizing leadership events, managing budgets and expenses, and handling confidential information. The role requires strong judgment, stakeholder management, communication, discretion, and the ability to operate independently in an ambiguous, matrixed organization.

Provides comprehensive executive and administrative support to the Head of Defence, including diary and meeting coordination, travel arrangements, correspondence management, report and presentation preparation, meeting minutes, records maintenance, expense processing, reconciliations, and organisational administration. Requires strong organisation, communication, discretion, Microsoft Office expertise, and the ability to manage competing priorities in a professional environment.

Provides executive and administrative support to multiple Tax Partners in Sydney. Responsibilities include diary and meeting management, travel coordination, client onboarding, expense and billing administration, database support, process improvement, communications, document management, confidentiality, and broader team assistance. The role requires strong organization, communication, initiative, discretion, and advanced Microsoft Office proficiency, with prior experience supporting executives or partners in a corporate or professional services environment.

Provides high-level executive and administrative support to the Centre Director, including diary and travel management, correspondence, financial and HR processes, committee secretariat duties, event coordination, stakeholder engagement, reporting, and action tracking. The role supports governance and operational delivery for a major university research centre, requiring strong organisation, communication, confidentiality, and proficiency with Microsoft 365.

Provide high-quality administrative support to the Chief Financial Officer and Finance leadership team. Manage executive calendars, meetings, travel, invoices, purchase orders, credit cards, reconciliations, communications, presentations, board papers, events, and administrative processes. Handle confidential information, coordinate competing priorities, build stakeholder relationships, and improve sustainable administrative workflows across the Finance function.

Oversee daily office operations, facilities, maintenance, logistics, vendors, procurement, workplace security, and business continuity planning. Support executives with meetings, events, travel, documentation, and correspondence. Coordinate with HR, IT, Finance, and Facilities, manage third-party risk and outsourcing controls, ensure regulatory and corporate compliance, and maintain a safe, efficient, and professional workplace.

Provides executive and business support to senior leaders in an equities sales and marketing team. Responsibilities include complex calendar management, meeting coordination, confidential communications, high-volume expense and invoice processing, domestic and international travel arrangements, event logistics, office operations, stakeholder coordination, and ad hoc project support. The role requires strong organization, discretion, communication, judgment, and proficiency with Microsoft Office.

Provides proactive administrative support to multiple senior leaders, managing complex calendars, travel, meetings, correspondence, expenses, client and vendor setup, events, and confidential information. The role requires strong organization, judgment, communication, discretion, and advanced Microsoft Office proficiency while coordinating with internal teams, clients, and service providers in a fast-paced consulting environment.

Supports the Executive General Manager and leadership team by managing complex calendars, inboxes, travel, meetings, briefs, presentations, communications, and follow-ups. The role requires anticipating priorities, coordinating leadership activities, tracking decisions and deadlines, building stakeholder relationships, handling sensitive information, and using Microsoft 365 and AI tools to improve executive-office productivity.

Provides comprehensive executive and administrative support to a Vice President and Managing Director. Responsibilities include calendar and travel management, meeting and event coordination, stakeholder communication, government official visits, project follow-up, report and presentation preparation, technology coordination, confidential document management, and ad hoc executive assignments.

Provide high-touch support to the CEO by managing calendar, inbox, travel, meeting preparation, follow-ups, and confidential communications. Partner across the company to improve coordination, anticipate needs, and enable executive decision-making in a fast-moving, remote-first environment.

Provides high-level executive support to a Chief Underwriting Officer, coordinating schedules, priorities, projects, carrier engagement, reporting, presentations, and workplace initiatives. The role requires managing competing priorities, building trusted relationships with senior stakeholders, communicating complex information clearly, and working independently with discretion in a fast-paced environment.

Provide high-level executive support to a remotely based Chief Underwriting Officer on a 12-month contract. Coordinate executive activities, underwriting projects, carrier engagement, reporting, presentations, stakeholder communications, and workplace initiatives. Manage competing priorities, anticipate leadership needs, organize complex information, and maintain trusted relationships with senior stakeholders while working independently and collaboratively with the executive assistant team.

Provides high-level administrative and executive support, including calendar and meeting coordination, travel arrangements, correspondence, reporting, expense processing, filing, and deadline tracking. The role manages confidential information, supports senior leaders, coordinates stakeholder engagements, responds to enquiries, and maintains efficient office operations while exercising discretion, initiative, and sound judgment.

Provides high-trust administrative and executive support to a founder and COO. Responsibilities include complex calendar and meeting coordination, correspondence and presentation preparation, file organization, domestic and international travel, expense management, agendas, notes, action-item tracking, stakeholder communication, and confidential information handling. The role also supports special projects and cross-functional leadership requests in a fast-paced, fully remote fintech and cryptocurrency environment.

Provide confidential executive support to the Secretary-General: manage calendar, communications, meetings, records and travel; prepare briefings, correspondence and minutes; establish tracking and follow-up systems; supervise support staff as needed; and support office operations and strategic initiatives on a voluntary part-time basis.

Provide high-level executive support to C-suite leaders: manage calendars, complex global travel, high-profile communications, confidential personal and financial tasks, anticipate needs, make independent decisions, and liaise with global executives to protect and optimize executive time.

Support the CEO with documentation, meeting structuring, tracking cross-functional commitments, preparing board and planning materials, scheduling, and maintaining execution dashboards to reduce CEO cognitive load.