Top Executive Assistant Jobs in Sydney

Provide high-level executive and administrative support to the Chief Technology & Transformation Officer and Chief Risk Officer. Anticipate executive needs, coordinate meetings, events, and hybrid working experiences, prepare reports, manage priorities, and liaise with internal and external stakeholders. The role requires discretion, sound judgment, strong communication, organizational and people management skills, financial acumen, and advanced Microsoft 365 proficiency.

Provide high-level executive and operational support to senior leadership across ICT, CVS, and PVH businesses. Manage complex calendars, coordinate domestic and international travel, prepare expense reports and presentations, plan large-scale meetings and events, act as key liaison with stakeholders, maintain administrative records, and support special projects to enable leadership effectiveness.

Provides confidential, high-level executive and administrative support to the Head of School, Dean, Deputy Dean, and leadership team. Responsibilities include diary and meeting management, travel and expenses, correspondence and briefing preparation, governance and committee coordination, action tracking, document management, stakeholder engagement, procurement, and support for strategic initiatives. The role requires strong judgment, discretion, communication, prioritization, and relationship-management skills in a complex university environment, with on-campus attendance at least three days per week.

Provides executive and team administrative support for an infrastructure investment group. Responsibilities include managing complex calendars across time zones, arranging domestic and international travel, processing expenses and invoices, coordinating meetings and events, maintaining contact and CRM records, and providing backup administrative coverage. The role requires discretion, initiative, strong organization, communication, judgment, customer service, and the ability to manage competing priorities in a global, fast-paced environment.

Provides high-trust administrative and executive support to a founder and COO. Responsibilities include complex calendar and meeting coordination, correspondence and presentation preparation, file organization, domestic and international travel, expense management, agendas, notes, action-item tracking, stakeholder communication, and confidential information handling. The role also supports special projects and cross-functional leadership requests in a fast-paced, fully remote fintech and cryptocurrency environment.

Provide executive and administrative support, with a strong focus on researching, preparing, submitting, and tracking grant applications. Organize digital files, emails, calendars, spreadsheets, passwords, and supporting documents. Conduct research, coordinate events and film festivals, assist with social media posting, and maintain e-commerce product listings. Manage deadlines, verify application accuracy, communicate with external contacts, and handle confidential information independently.

Coordinate matchmaking client activities, appointments, calendars, follow-ups, communications, profiles, and confidential relationship-management records. Create and publish social media content across Instagram, Facebook, and LinkedIn, support brand growth, and identify improvements to client experience and administrative operations. The role requires proactive ownership, strong organization, discretion, empathy, and commercial awareness while working closely with the matchmaker.

Provide high-level administrative and operational support to two senior executives. Responsibilities include complex diary and travel management, correspondence, inbox and priority management, meeting and event coordination, executive reporting, stakeholder liaison, confidential information handling, onboarding and offboarding support, governance administration, compliance tracking, and team engagement initiatives.

Provide high-level one-to-one support to a senior executive by managing calendars, inboxes, travel, expenses, and sensitive logistics. Coordinate leadership meetings, events, launches, workflows, approvals, and organizational milestones. Improve operational processes, maintain team culture and recognition programs, manage sensitive people matters, and exercise independent judgment while protecting executive capacity.

Provide high-level administrative support to institutional client solutions professionals, including diary management, coordinating internal/external meetings, organising domestic roadshows and complex international travel, liaising with global offices and clients, managing expenses, and supporting event logistics and marketing/distribution activities.

Provide high-level administrative support to the Chief Operating & Innovation Officer: manage complex diaries, meetings, travel and executive priorities; prepare presentations and executive communications; coordinate leadership and Board governance activities; track actions and deliverables; build stakeholder relationships; lead/support a Team Assistant; drive process improvements and AI-enabled efficiencies.

Provide confidential executive support to the Secretary-General: manage calendar, communications, meetings, records and travel; prepare briefings, correspondence and minutes; establish tracking and follow-up systems; supervise support staff as needed; and support office operations and strategic initiatives on a voluntary part-time basis.

Provide high-level executive support to C-suite leaders: manage calendars, complex global travel, high-profile communications, confidential personal and financial tasks, anticipate needs, make independent decisions, and liaise with global executives to protect and optimize executive time.

Provide executive calendar and administrative support, coordinate travel and event logistics, manage communications with partners and stakeholders, track editorial and marketing projects, conduct research on automotive and travel topics, and maintain confidential records and documentation to ensure timely completion of tasks and deadlines.

Provides comprehensive support to the Chief Executive, including calendar and email management, scheduling, correspondence, travel coordination, event planning, research, meeting preparation, and action-item tracking. Coordinates leadership, organizational, volunteer, and strategic initiatives while maintaining confidential records and executive files. The role also supports recruiting administration, develops efficiency workflows, manages vendors and communications, and follows up on deadlines across remote and on-site teams.

Provide confidential executive support to Finance general managers: manage calendars, meetings, travel, correspondence, agendas, meeting notes, report collation, and project coordination. Build stakeholder relationships, prioritise tasks, handle confidential information, and ensure smooth administrative operations across the team.

Provide high-level administrative and operational support to senior executives including calendar and travel management, meeting coordination, document and report preparation, CRM and data maintenance, project coordination, expense tracking, stakeholder communication, and confidential recordkeeping.

Provide high-level administrative and operational support to the Managing Director & CEO, managing calendar, communications, meetings, travel, events, legal/compliance administration, records, invoices, and confidential matters while coordinating stakeholders and supporting cross-functional initiatives.

Provide high-trust executive support to the Founder: manage calendars and meeting triage, build stakeholder relationships, prepare meeting materials and decks, organise travel and expenses, coordinate events and off-sites, and handle ad-hoc operational tasks while leveraging AI to improve efficiency and maintain strict confidentiality.

Provide high-level administrative support to the CEO: manage calendar, email, expenses, meetings, corporate documents, and routine office operations; lead or support CEO-critical projects; handle confidential information; prioritize tasks to maximize CEO productivity and coordinate logistics for housing, transportation, and events.

Support the CEO with documentation, meeting structuring, tracking cross-functional commitments, preparing board and planning materials, scheduling, and maintaining execution dashboards to reduce CEO cognitive load.

Provide executive and administrative support while managing music rights administration: register and maintain MLC, SoundExchange, TuneCore accounts; collect and summarize royalty reports; verify copyrights and metadata; coordinate distribution, promotions, and industry partners; and maintain organized licensing and publishing documentation.

Provide executive-level support and operations coordination: build centralized Notion/Airtable systems, manage projects and timelines, create SOPs and workflows, coordinate contractors and content production, support day-trading operations and personal productivity, perform research and administrative tasks to improve visibility, delegation, and scalability across multiple ventures.

The Executive Assistant will manage calendars, handle correspondence, prepare reports, coordinate meetings, and support daily administrative operations, ensuring efficiency.

Provide high-level executive administrative support, manage government contract proposals and compliance, coordinate remote recruitment and onboarding, handle scheduling and emergency coverage for security staff, maintain business systems (ADP, Jotform, Google Workspace), improve processes, prepare reports, and support operational growth and cost-optimization initiatives.